Job Details

POSITION TITLE: Programs Administrative Assistant   (Not a remote position)

DEPARTMENT: Programs

FUNCTION

Provide clerical, administrative, and project-based support to the Director of Government Affairs and Programs, and Programs Department.

Not a remote position.

RESPONSIBILITIES

• Manages the Director`s calendar/schedule.
• Schedules events, meetings for City Affairs Committee (CAC) and Programs Department on calendar, and via Zoom or in-person.
• May arrange travel and related arrangements for the department.
• Daily support with meetings, events, and activities of the Director and department.
• At the direction of the Director of Government Affairs and Programs, prepare and maintain the CAC agenda, minutes, bills, resolution, and meeting materials in a scheduled and timely manner.
• Maintains files and official records associated with CAC.
• Helps with PowerPoints for CAC member presentations.
• Cross-trains to support other functional areas during times of particular need.
• Other duties as needed by the department or other departments.

SCOPE OF POSITION

• Reports to Director of Government Affairs and Programs.
• Regular contact with Programs Department staff.
• Extensive contact with CAC leadership, members, contracted services (lobbyist), government agencies, council members and the business community.
• Monday through Friday, 8:00 - 5:00pm

KNOWLEDGE, SKILLS AND EDUCATION

• Minimum 2 years providing administrative support for a department/division manager.
• Ability to communicate clearly and effectively with diplomacy and discretion.
• Accuracy in work with minimum supervision.
• Excellent organizational skills, ability to prioritize and multitask.
• Excellent customer service skills in person, over the phone and email.
• Ability work in a fast-paced environment and work as a team.
• Proficient in the use of PC, Microsoft Office programs, Internet and other office equipment.
• Physical demand: Ability to lift 20 lbs. and sit for long durations.

FLSA CLASSIFICATION

Non-Exempt

Email resume to: personnel@hicentral.com