Job Details

OPEN DATE: January 23, 2023

CLOSING DATE: January 30, 2023

POSITION TITLE: Administrative Support Assistant

TYPE OF POSITION: Term Appointment with possibility for Benefits, Excepted Service

Not to Exceed 13 months (may be extended up to 4 years)

WORK SCHEDULE: This is a full-time maxi-flex position, 80-hour pay period, occasional overtime. NTE 13 months with possibility of renewal at end of term. Person selected for this position will not begin until after March 12, 2023.

ANNOUNCEMENT #: WSWR-2023-HI03

SERIES/GRADE: GS-0303-7

FULL PERFORMANCE LEVEL: GS-0303-7

LOCATION: Honolulu, HI

Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty to this position will be the responsibility of the selected employee.

SALARY: $48,567-$63,137

WHO MAY APPLY:

• Must be a U.S. Citizen
• Must be 18 years old
• If you are a male born after December 31, 1959 and are at least 18 years of age, civil service employment law (5 U.S.C. 3328) requires that you must be registered with the Selective Service System, unless you meet certain exemptions (proof of registration and/or exemption required). Website: http://www.sss.gov.

REQUIRED DOCUMENTS:

• Resume (include days/months/years worked, work schedule, and grade level if federal)

1) Personal information such as name, address, contact information

2) Education

3) Detailed work experience related to this position as described in the announcement including

• Work schedule
• All supervisors' phone numbers and if they may be contacted
• Title, series, grade (if applicable)
• Dates of employment
• Hours worked per week

4) Other qualifications, such as transcripts (if qualifying on education)

• Transcripts (if qualifying on education)
• DD-214 (Member 4 copy), if applicable for Veteran’s Preference
• VA letter required if claiming disabled Veteran’s Preference
• Current active-duty members must submit a certification that they are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted.

HOW TO APPLY:

• Additional materials not listed above (i.e., position descriptions, training certificates, etc.) may not be considered.
• Applicants who do not submit the required items listed above may not be considered.
• Applications with all supporting documents must be submitted to the contact office and must be RECEIVED by the CLOSING DATE of this announcement.
• Reference the job announcement number noted above in the resume or the email.
• Interested individuals should send a resume, transcripts, veteran documentation (if applicable) to the address listed here:

CONTACT OFFICE:

Shari Tada, Administrative Support Assistant

USDA Wildlife Services

3375 Koapaka St Suite H-420

Honolulu, HI 96819

Shari.Tada@usda.gov

808-838-2843

IMPORTANT NOTE: If you should need the forms identified in above paragraph, feel free to contact 808-838-2843 for a copy.

DUTIES:

The incumbent will serve as an Administrative Support Assistant in the Hawaii State Office of the Wildlife Services (WS) Program. Provides support to the State Director, Assistant State Director, Supervisory Wildlife Biologists and other members of Hawaii staff.

Provides a variety of administrative support such as:

Receives and inventories purchases and deliveries. Maintains a current inventory of property assigned to the office/program unit. Ensures that transfers, disposals, and other property transactions are properly conducted and documented.

Assists in procuring larger amounts of supplies, equipment, and services and maintains program inventory.

Prepares OF-1164 for the program.

Assists with recruitment by initiating SF-52s, Requests for Personnel Actions, required for the office/program unit in accordance with established procedures, ensuring the appropriate documents are prepared and forwarded to the appropriate Human Resources office. Utilizes current systems (i.e., National Finance Center [NFC], eTracker) to process actions and reports for pay. Maintains employee performance documents for the office/program unit. Processes awards, maintains awards database, and ensures proper routing of awards for the office/program unit. Assists supervisory staff in onboarding new employees (i.e., signing forms, providing tours and overview, etc.) and out-processing employees who are departing the Program (i.e., AD-3001, exit interviews).

Prepares and submits the necessary vehicle reports/information to include fleet management credit card (i.e., WEX) transactions, mileage and service logs, and quarterly and monthly reports, and enters related data in fleet management (i.e., FedFMS) and/or other appropriate systems.

Performs other related administrative duties as assigned.

MINIMUM ELIGIBLITY REQUIREMENTS:

To qualify, applicants MUST meet all minimum qualification requirements, except Medical Requirements, by the closing date of the announcement.

Applicants can qualify by meeting the experience or education requirements specified below:

QUALIFICATIONS REQUIRED:

GS-6: Specialized Experience:

Applicants must have 1 year of general work experience at the GS-5 level of specialized experience performing the duties of the position that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

• Experience in Human Resources software, such as: National Finance Center (NFC), eTracker, USA Staffing

• Experience with logistics, shipping and receiving

• Experience in Microsoft Excel, Microsoft Word, and Microsoft Outlook.

• Experience in maintaining and developing a filing system.

• Experience with Time and Attendance (T&A) processing.

GS-7: Specialized Experience:

Applicants must have 1 year of general work experience at the GS-6 level of specialized experience performing the duties of the position that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

• Experience in basic financial tracking/budget support, purchasing, and supply management,

• Experience in human resource administration, travel, grants and agreements, paycheck and Time and Attendance

• Experience with scheduling of resources, maintaining tracking logs, correspondence, managing administrative suspense items and transaction records, data processing, record keeping, mail, and files management.

TRANSCRIPTS are required if:

You are qualifying for the position based on education.

You are qualifying for this position based on a combination of experience and education.

This education must have been successfully completed and obtained from an accredited school, college, or university

COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-06 GRADE LEVEL:

Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following: Combining Education and Experience for Clerical and Administrative Support Positions Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

OTHER REQUIREMENTS:

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E- Verify, including your rights and responsibilities, visit https://www.e-verify.gov/.
• Successful completion of one-year trial period.
• Testing Designated Position: Selectee must submit to a urinalysis to screen for illegal drug use prior to appointment and random testing thereafter. Final appointment and continued employment is conditional on negative results for illegal drug use.
• Must obtain or have a valid state driver’s license at time of application.
• Must demonstrate a respect for safety in all operations, including the operation of motor vehicles, firearms, control devices, and equipment.
• You must be able to pass a government background check. A background check will include answering questions about where you’ve lived, worked, went to school, and any military history or police records. Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check).

Emergency Response – APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. It is difficult to predict the frequency with which such emergency situations may occur – and could range from several emergencies in a year to none over the course of many years. In the event that you are called upon to support an emergency program, this may require irregular working hours, including overtime, and may include duties other than those specified in your official position description. While some emergency program support assignments may be able to be performed at the employee’s current duty station, in other cases employees may be asked to go on-site to a temporary duty state location. In addition, it may be necessary for employees to participate in multiple rotations to an emergency program assignment. Attempts will be made to keep disruption to the employee to a minimum.

Failure to follow application instructions regarding filing appropriate forms and answering questions may result in loss of employment considerations for this position. All applications must be signed, dated, and received by the closing date of this announcement.

NOTE: APPLICANTS FOR THIS POSITION WILL BE REQUIRED TO SUBMIT TO URINALYSIS TO SCREEN FOR ILLEGAL DRUG USE PRIOR TO APPOINTMENT. APPOINTMENT TO THE POSITION WILL BE CONTINGENT UPON A NEGATIVE DRUG TEST RESULT. INCUMBENTS OF THIS POSITION WILL BE REQUIRED TO SUBMIT TO URINALYSIS TO SCREEN FOR ILLEGAL DRUG USE ON AN ONGOING BASIS AFTER APPOINTMENT, AS DIRECTED.

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy-

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a Case-by-Case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

• An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
• An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
• An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Relocation costs will not be paid for this position.