Job Details

Administrative Support Assistant

  2022-11-21     USDA APHIS Wildlife Services     3375 Koapaka Street, Suite H420     $37,424-$48,650 year  
Description:

VACANCY ANNOUNCEMENT

OPEN DATE: November 7, 2022

CLOSING DATE: November 18, 2022

POSITION TITLE: Administrative Support Assistant

TYPE OF POSITION: Term Appointment with possibility for Benefits, Excepted Service

Not to Exceed 13 months (may be extended up to 4 years)

WORK SCHEDULE: This is a full-time maxi-flex position, 80-hour pay period, occasional overtime. NTE 13 months with possibility of renewal at end of term. Person selected for this position will not begin until after January 1, 2023.

ANNOUNCEMENT #: WSWR-2023-HI01

SERIES/GRADE: GS-0303-5

FULL PERFORMANCE LEVEL: GS-0303-5

LOCATION: Honolulu, HI

Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty to this position will be the responsibility of the selected employee.

SALARY: $37,424-$48,650

WHO MAY APPLY:

  • Must be a U.S. Citizen
  • Must be 18 years old
  • If you are a male born after December 31, 1959, and are at least 18 years of age, civil service employment law (5 U.S.C. 3328) requires that you must be registered with the Selective Service System, unless you meet certain exemptions (proof of registration and/or exemption required). Website: http://www.sss.gov.

REQUIRED DOCUMENTS:

  • Resume (include days/months/years worked, work schedule, and grade level if federal)

1) Personal information such as name, address, contact information

2) Education

3) Detailed work experience related to this position as described in the announcement including

  • Work schedule
  • Title, series, grade (if applicable)
  • Dates of employment
  • Hours worked per week
  • All supervisors' phone numbers and if they may be contacted

4) Other qualifications, such as transcripts (if qualifying on education)

  • Transcripts (if qualifying on education)
  • DD-214 (Member 4 copy), if applicable for Veteran’s Preference
  • VA letter required if claiming disabled Veteran’s Preference
  • Current active-duty members must submit a certification that they are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted.

HOW TO APPLY:

  • Additional materials not listed above (i.e., position descriptions, training certificates, etc.) may not be considered.
  • Applicants who do not submit the required items listed above may not be considered.
  • Applications with all supporting documents must be submitted to the contact office and must be RECEIVED by the CLOSING DATE of this announcement.
  • Reference the job announcement number noted above in the resume or the email.
  • Interested individuals should send a resume, transcripts, veteran documentation (if applicable) to the address listed here:

CONTACT OFFICE:

Shari Tada, Administrative Support Assistant

USDA Wildlife Services

3375 Koapaka St Suite H-420

Honolulu, HI 96819

Shari.Tada@usda.gov

808-838-2843

IMPORTANT NOTE: If you should need the forms identified in above paragraph, feel free to contact 808-838-2843 for a copy.

DUTIES:

The incumbent will serve as an Administrative Support Assistant in the Hawaii State Office of the Wildlife Services (WS) Program. Provides support to the State Director, Assistant State Director, Supervisory Wildlife Biologists and other members of Hawaii staff.

Provides a variety of administrative support such as:

Serves as office/program unit receptionist. Ascertains the nature of requests and directs callers to appropriate staff or personally provides the information desired. Appropriately distributes incoming and outgoing mail, packages, and faxes, including a variety of information and supplies to field staff. Accurately addresses outgoing mail and packages and sends via the appropriate shipping method. Responsible for sorting and distributing incoming mail.

Maintains monthly vehicle reports for all District assigned vehicles. Logs vehicle maintenance and repair for all work completed on GOV's.

Assists with travel arrangements for Program Projects by coordinating with the State Office Travel Specialist.

Submits, tracks, and performs follow up on all Training correspondence between employees and regional office communications.

Maintains administrative and program files in accordance with Federal records management policies, procedures, schedules and guidelines, APHIS policies, and the WS File Plan. Ensures current information is properly maintained, retained, labeled, accessible, and organized. As needed, maintains and updates office copies of USDA, APHIS, and WS Directives, Policy Manuals, and Administrative Bulletins on a regular basis.

Assists timekeeper for Time and Attendance processing, in accordance with appropriate system (i.e., WebTA) policies and procedures. Correctly records hours of work, leave used, and accounting codes/shorthand codes for error free submission of information. Conducts leave audits for accuracy. Identifies problems and discrepancies and brings issues to supervisor’s attention. Enters and retrieves information from a variety of computer systems and helps other employees in the use of these systems.

Performs other related administrative duties as assigned.

MINIMUM ELIGIBLITY REQUIREMENTS:

To qualify, applicants MUST meet all minimum qualification requirements, except Medical Requirements, by the closing date of the announcement.

Applicants can qualify by meeting the experience education requirements specified below:

QUALIFICATIONS REQUIRED:

Minimum Specialized Experience:

Conducting basic computer operations for record keeping, data entry, word processing, and email correspondence

• The ability to communicate both verbally and in writing to internal and external stakeholders to coordinate and promote program activities

OR 4 years of college education above high school level.

Equivalent combinations of education and experience are qualifying for this grade level.

GS-5: Specialized Experience:

Applicants must have 1 year of general work experience at the GS-4 level of specialized experience performing the duties of the position that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

  • Experience with logistics, shipping and receiving
  • Experience in Microsoft Excel, Microsoft Word, and Microsoft Outlook.
  • Experience in maintaining and developing a filing system.

OR 4 years of college education above high school level.

Equivalent combinations of education and experience are qualifying for this grade level.

OTHER REQUIREMENTS:

  • You must be a US Citizen or US National.
  • Males born after 12/31/1959 must be Selective Service registered or exempt.
  • Subject to satisfactory adjudication of background investigation and/or fingerprint check.
  • Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
  • Successfully pass the E-Verify employment verification check. To learn more about E- Verify, including your rights and responsibilities, visit https://www.e-verify.gov/.
  • Successful completion of one-year trial period.
  • Testing Designated Position: Selectee must submit to a urinalysis to screen for illegal drug use prior to appointment and random testing thereafter. Final appointment and continued employment are conditional on negative results for illegal drug use.
  • Must obtain or have a valid state driver’s license at time of application.
  • Must demonstrate a respect for safety in all operations, including the operation of motor vehicles, firearms, control devices, and equipment.
  • You must be able to pass a government background check. A background check will include answering questions about where you’ve lived, worked, went to school, and any military history or police records. Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check).

Emergency Response – APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. It is difficult to predict the frequency with which such emergency situations may occur – and could range from several emergencies in a year to none over the course of many years. In the event that you are called upon to support an emergency program, this may require irregular working hours, including overtime, and may include duties other than those specified in your official position description. While some emergency program support assignments may be able to be performed at the employee’s current duty station, in other cases employees may be asked to go on-site to a temporary duty state location. In addition, it may be necessary for employees to participate in multiple rotations to an emergency program assignment. Attempts will be made to keep disruption to the employee to a minimum.

Failure to follow application instructions regarding filing appropriate forms and answering questions may result in loss of employment considerations for this position. All applications must be signed, dated, and received by the closing date of this announcement.

NOTE: APPLICANTS FOR THIS POSITION WILL BE REQUIRED TO SUBMIT TO URINALYSIS TO SCREEN FOR ILLEGAL DRUG USE PRIOR TO APPOINTMENT. APPOINTMENT TO THE POSITION WILL BE CONTINGENT UPON A NEGATIVE DRUG TEST RESULT. INCUMBENTS OF THIS POSITION WILL BE REQUIRED TO SUBMIT TO URINALYSIS TO SCREEN FOR ILLEGAL DRUG USE ON AN ONGOING BASIS AFTER APPOINTMENT, AS DIRECTED.

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy-

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a Case-by-Case basis.

A reasonable accommodation is any change in the workplace, or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Relocation costs will not be paid for this position.


Do not contact this company in solicitation of any product or service.

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