Job Details

Please apply directly on the RCUH website to be considered for the position.

OISC PROGRAM ASSOCIATE I – ID# 225615. 

CLOSING DATE: November 20, 2025. INQUIRIES:  Nate Dube 808-292-6691 (Oahu). 

Regular, Full-Time, RCUH Non-Civil Service position with the Pacific Cooperative Studies Unit (PCSU), O‘ahu Invasive Species Committee (OISC), located on O‘ahu, Hawai‘i.  Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 

MONTHLY SALARY:  $4,376/Mon. 

DUTIES:  Provides essential fiscal, operational, and administrative support for OISC`s invasive species control program and for OISC cooperators.  Responsible for the formulation, oversight, tracking, and projection of the project`s budget, including multiple individual accounts with different accounting periods. Coordinates contracts and receipt of grant funds with granting agencies and fiscal sponsors.  Determines whether requests for no-cost extension for grants are necessary.  Modifies budgets as needed. Under direction of the OISC Manager, maintains all project expenditures including, but not limited to, assignment of accounts for staff salary and fringe, equipment and office supply inventory, equipment, vehicle and baseyard repairs, and researching/selecting vendors and products. Executes all purchases, including delivery or pick-up. Oversees equipment maintenance schedule, maintenance and storage. Projects future budget needs. Serves as primary custodian of $500 imprest funds (authorization, completion).  Works with OISC Manager to decide budget priorities.  Work must be done in accordance with applicable State and Federal regulations and laws, especially regarding invasive species, safety and health, and pesticides. Maintains all fiscal, personnel, and administrative documents to ensure project efficiency.  Responsible for administrative tasks integral to the function of OISC operations.  Oversees up to twenty (20) field crew workers and volunteers performing occasional administrative and research tasks as needed.  Researches grant opportunities.  Prepares budgets for grant proposals.  Organizes OISC Committee meetings, documents and summarizes OISC meetings and action items. Edits proposals, reports, letters, manuscripts, and public relations or educational material. This is a progression series job in which the employee will be expected to perform with increasing independence on progressively responsible duties. Quantity and quality of work is expected to increase as levels increase. Progression from one (1) level to the next is not dependent on time-in-grade, rather upon employee`s demonstrated abilities, competence, and operational needs.  Through experience, demonstrated competence, and operational needs, may be hired at the appropriate level. 

PRIMARY QUALIFICATIONS: 

EDUCATION

Associate`s Degree from an accredited community college.

EXPERIENCE

Three to five (3-5) years of experience formulating and managing a budget. (Bachelor`s Degree in related field may substitute for one (1) years of experience.).

KNOWLEDGE

Thorough knowledge of Microsoft Excel and Word. Familiar with common procurement practices. Basic knowledge of procurement practices.

ABILITIES & SKILLS

Ability to communicate effectively in writing and verbally.  Excellent mathematical ability. Must be accurate, dependable, and detail oriented.  Excellent organizational skills and ability to maintain detailed records.  Ability to maintain confidentiality regarding personnel and budgetary matters. Post Offer/Employment Condition:   Must be able to pass a post offer criminal background check.

POLICY/REGULATORY REQUIREMENT

As a condition of employment, employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai‘i's and/or business entity's policies, procedures, and trainings.   Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.). 

SECONDARY QUALIFICATIONS:   

Bachelor`s Degree from an accredited four (4) year college or university in Business, Finance or Accounting. Additional years of experience formulating and managing a budget. Expertise with purchasing goods and services in excess of $100,000 annually. Experience formulating and managing an organizational budget in excess of $500,000 with multiple funding streams.  Experience with assigning personnel costs to grants. Experience working in an office to support publicly funded programs or  non-profit work.

APPLICATION REQUIREMENTS: Please go to https://www.rcuh.com/opportunities/job-openings/. You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Professional References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to rcuh_recruitment@rcuh.com. If you have questions on the application process and/or need assistance, please call (808)956-7262 or (808)956-0872. Please visit https://www.rcuh.com/policies-forms-documents/benefits-at-a-glance.pdf for more information on RCUH`s Benefits for eligible employees.

RCUH`s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University of Hawai‘i. 

RCUH is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, ancestry, age, disability, genetic information, pregnancy, marital status, reproductive health decision, citizenship, gender identity or expression, domestic or sexual violence victim status, military/veteran status, or other grounds protected under applicable federal and state laws, except as permitted by law.