Job Details

Top performing real estate team is looking for a top notch executive assistant for their Luxury Real Estate Division. The position is full-time and salary is negotiable. We are looking for an experienced, (3-5 years) licensed ( is preferred but not required), real estate professional that knows transaction management. The ideal candidate will be able to manage multiple agents, a team and many transactions at once. We office out of Kona, HI, hours are M-F 9am to 5pm. HST and occasionally weekends. Please send your resume and cover letter. A complete job description is below. Position is available for immediate start. 

Primary Objectives 

● Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, marketing and back-office support 

● Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports 

● Oversee all contracts through closing 

● Basic Marketing skills. 

● Create and maintain an operations manual that documents all systems and standards ● Be the first point of contact in handling customer inquiries or complaints. 

● Keep the lead agent informed regarding any problems or issues that need to be handled 

● Responsible for hiring, training, consulting, and holding accountable all additional administrative team members 

Regular Work Activities 

● System development, implementation, and management 

● Information management 

● Customer/vendor relations 

● HI MLS 

● Keller Williams Systems 

● Leading administrative team members (as appropriate to team structure) 

Key Skills 

● Strong written and verbal communication skills 

● Exceptional organizational and project management abilities 

● Bookkeeping skills 

● Great ability to focus 

● Concerned about doing things the right way

● Calm under pressure 

● Learning based 

● Service-based attitude 

● Proven ability to succeed 

Job Requirements - Experience, Training, and Education 

● High school graduate 

● Or college degree 

● Real estate license preferred but not required. 

● 3 – 5 years of administrative experience 

People Contacts and Interactions 

● Lead Agent – daily 

● Agent Team– daily 

● Administrative Team (as appropriate to team structure) – daily ● Buyers/Sellers/Vendors – as appropriate 

Compensation – Salary. Please reply to this ad with your resume and cover letter. Job Type: Full-time 

Please send resume and cover letter to dan@thehawaiiteam.com