Job Details

Purchasing Clerk

The Purchasing Clerk is responsible for supporting the procurement process by ensuring the timely and cost-effective purchase of inventory, materials, and supplies. This role maintains accurate product and vendor information, prepares and reviews purchase orders, monitors inventory levels and vendor performance, and collaborates closely with sales, operations, receiving, and suppliers to ensure product availability and uninterrupted business operations. The Purchasing Clerk analyzes demand forecasts, manages backorders and lead times, resolves purchasing discrepancies, processes vendor claims and returns, and maintains accurate purchasing records. Success in this role requires strong organizational skills, attention to detail, analytical ability, and the capability to build effective relationships with internal stakeholders and external vendors.

Preferred schedule is Monday-Friday 6:00AM-2:00PM; flexibility may be considered based on candidate experience and business needs.

Please note: This is a fully on-site role and is not eligible for remote work.

Key Responsibilities:

• Maintain accurate & timely communication with all departments and vendors
• Facilitate smooth and effective workflow between departments
• Closely monitor and manage ETAs
• Maintain accuracy of information for all SKU's including retails, costs, part numbers & product notes
• Partner with outside sales and operations to forecast demand for more accurate ordering
• Approve or challenge vendor invoices to verify costs
• Evaluate each vendor order report, determining the current stock to upcoming order quantities
• Monitor backorder & quote requests for future order reports
• Prepare purchase orders and review for accuracy
• Detect, research, and resolve purchasing issues and problems with purchase orders, invoices and shipments
• Approve purchase orders / requisitions (Check for corrections, freight terms, pricing discrepancies, etc.)
• Prepare & maintain vendor files (Contacts, freight terms, emails, etc.)
• Update discontinued items and find alternatives
• Evaluate receiving discrepancies and/or damages, request replacement or credits
• Maintain accurate files of approves purchases orders & requisitions
• Retrieve order confirmations to verify against purchase orders
• Complete RFQ's (Request for Quotes) from Counter Sales Department and assist Outside Sales with any freight quotes / requests
• Reference backorder items to the current open purchase orders, determine if more will need to be ordered for stock
• Process vendor claims and returns in a timely manner
• Inform management & sales team of upcoming price increases
• Update purchase order notes (Price increases, extended lead times and any discontinued items)
• All other duties as assigned

Qualifications

• High school diploma or equivalent required.
• 2+ years of purchasing, procurement, inventory control, supply chain, or related administrative experience preferred.
• Proficient in Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Experience working with ERP, inventory management, or purchasing systems.
• Strong attention to detail and accuracy in data entry, pricing, and order processing.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to build and maintain positive relationships with vendors and internal stakeholders.
• Ability to work independently while collaborating effectively across departments.

Additional Information

• Comprehensive benefits package including three medical plan options and two dental plan options, along with additional benefits such as Legal and Identity Shield, Accident, and Critical Illness coverage.
• Eligibility for benefits starts on the 1st of the month following your hire date.
• Company-paid life insurance coverage.
• Company-paid long-term disability (LTD) insurance.
• Availability of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA).
• Participation in the 401(k) retirement plan.
• Paid Time Off (PTO) and paid holidays.
• $26.00-$29.00 per hour