Job Details

Job Full Description

Administrative Assistant - Purchasing & Inventory Support (Temporary)

Express Employment Professionals is seeking an experienced Administrative Assistant for a temporary full-time opportunity with a respected Hawaii organization. This position is ideal for candidates with experience in administrative support, office coordination, purchasing, inventory management, accounts payable support, and vendor communications.

This assignment offers the opportunity to work in a professional office environment supporting facilities and operations functions while utilizing strong organizational, customer service, and Microsoft Office skills.
Job Details

• Position: Administrative Assistant
• Job Type: Temporary Full-Time
• Location: Aiea, HI
• Pay: $19.00 per hour (higher pay may be considered based on experience)
• Duration: Immediate opening; assignment expected to last up to 6 months
• Schedule: Monday-Friday, 9:00 AM - 6:00 PM
• Occasional early morning team meeting (approximately once per month)

Administrative Assistant Responsibilities
Administrative Support

• Maintain electronic filing and document management systems
• Schedule meetings and coordinate calendars
• Prepare meeting notes and maintain administrative records
• Draft internal communications and correspondence
• Update company information systems and shared resources
• Coordinate travel arrangements as needed
• Provide reception and front desk support when required

Purchasing & Accounts Payable Support

• Process purchase requisitions and purchase orders
• Review and track vendor invoices
• Submit invoices for payment processing
• Monitor outstanding invoices and assist with vendor follow-up
• Support vendor onboarding documentation including W-9 forms and supplier records
• Maintain project tracking reports, spreadsheets, and budget-related logs

Inventory & Operations Coordination

• Monitor inventory levels and supply needs
• Order office supplies, maintenance materials, housekeeping products, and operational equipment
• Track organizational assets, equipment, uniforms, and key inventories
• Maintain inventory records and support inventory audits
• Assist with department projects and operational initiatives

Requirements

• High School Diploma or equivalent
• Minimum two (2) years of office or administrative experience
• Minimum two (2) years of customer service or public-facing experience
• Proficient with Microsoft Word, Excel, and Outlook
• Strong written and verbal communication skills
• Ability to manage multiple priorities and maintain attention to detail
• Strong organizational and time-management skills

Preferred Qualifications

• Three (3) or more years of administrative support experience
• Experience processing invoices, purchase orders, or vendor paperwork
• Experience with purchasing, inventory control, or supply management
• Experience supporting facilities, operations, construction, logistics, healthcare, or related departments
• Advanced Microsoft Office skills, particularly Excel

Pre-Employment Requirements

Qualified candidates must be able to successfully complete:

• Drug screening
• 7-year criminal background check
• OIG/GSA screening
• Current TB clearance meeting client requirements
• Additional onboarding documentation as required

Why Apply Through Express Employment Professionals?

• Weekly pay
• Dedicated recruiting support
• Access to exclusive job opportunities
• Potential for future assignments and career opportunities

Call Express @ (808) 792-7015

#HIOFFICE

Pearl City, HI
2414
945 Kamehameha Highway
Suite 5
Pearl City, HI 96782