Job Details

Job Description

Job Location: Downtown Honolulu
Compensation: $23-25/hour
Employment Type: Direcy Hire - Full Time
Work Schedule: Monday-Friday 7am-4pm

Key Responsibilities:

• Answer and direct phone calls, take messages, and provide information to callers.
• Manage office communications, including emails and correspondence.
• Create, edit, and format documents, spreadsheets, and presentations using Microsoft Office Suite (Word, Excel, etc.).
• Maintain and organize office files, both physical and electronic.
• Manage office supplies, monitor inventory levels, and place orders as needed.
• Assist with invoicing, including generating invoices, tracking payments, and resolving discrepancies.
• Purchase materials for jobs, including obtaining quotes, placing orders, and tracking deliveries.
• Provide general administrative support to estimators and other team members.
• Assist with other administrative tasks as needed.

• High school diploma or equivalent.
• Proven experience in an administrative role is preferred.
• Excellent phone etiquette and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong typing skills and attention to detail.
• Solid organizational and time-management abilities.
• Ability to multitask and prioritize tasks effectively.
• Basic understanding of administrative and clerical procedures.
• Ability to work independently and as part of a team.
• Strong work ethic and reliability.
  
  Preferred Skills:
• Previous experience assisting estimators.
• Experience with purchasing and invoicing.