Job Details

Courtroom Manager

The Courtroom Manager is responsible for managing cases for district and magistrate judges and providing a full range of courtroom services to ensure timely and efficient courtroom proceedings for litigants. The courtroom manager provides administrative support in and out of the courtroom. This position requires accuracy, diplomacy, and sensitivity in dealing with judges, attorneys, members of other government agencies, the public, and members of the U.S. District Court's Clerk's Office, Chambers and Probation & Pretrial Services. A successful courtroom manager works with meticulous attention to detail, creates systems to organize and prioritize tasks, and communicates calmly and with confidence. Candidates must also be mature, responsible, tactful, and be able to work harmoniously with others in a fast-paced and team-oriented work environment. The position requires a professional, cooperative, and congenial demeanor in all instances and strong administrative, organizational, analytical, and writing ability.

REPRESENTATIVE DUTIES: Courtroom Managers are responsible for managing judges' cases by:

• Case management, which includes scheduling hearings on various motions, pretrial hearings, bond hearings, trials and conferences, and monitoring civil cases assigned until conclusion;
• Coordinating the in-courtroom presence of parties, attorneys, jurors, other court staff, and members of other court-related agencies;
• Attending court sessions and conferences. Facilitates the orderly flow of proceedings including, but not limited to, preparing the courtroom, electronically recording in-court proceedings, assuring the presence of all necessary participants, and managing witnesses and exhibits. Takes notes of proceedings and rulings and prepares and dockets minute entries and other documents in the Case Management/Electronic Case Filing (CM/ECF) system;
• Responds to a high volume and variety of inquiries; works effectively in a fast-paced atmosphere dealing with numerous and diverse legal issues;
• Prepares, completes, and transmits dockets related to traffic and petty offense cases;
• Drafting orders and judgments for the judge's approval. Docketing orders, pleadings and judgments pursuant to local court rules and policies, utilizing applicable automated systems;
• Informing the jury team of upcoming jury trials. Assisting the judge and parties in jury selection and maintaining records of jury selection and attendance. Maintaining contact with counsel during deliberations;
• Acting as liaison between the Clerk's Office, the bar, the public, and the judge to ensure that cases proceed efficiently; serves as a primary source of information on scheduling conferences, hearings, trials, and other case processes;
• Performing other related duties or special projects, as assigned. Duties may require working during non-business hours. This position may involve neighbor island or out-of-district travel.