Job Details

Travel Specialist & Administrative Assistant

Reporting to the Senior Director, Operations the Travel Specialist & Administrative Assistant provides organization-wide travel coordination and administrative support to ensure Nia Tero's Executive Leadership, Board members, Advisory Council members, partners, donors, and guests are supported with care, precision, and cultural sensitivity. This role coordinates complex domestic and international travel and logistics across multiple time zones and geographies, including travel to remote locations.

The Travel Specialist & Administrative Assistant serves as a central coordination point for travel-related systems, processes, and communications, helping staff and external travelers navigate logistics smoothly and in alignment with Nia Tero's values, policies, and mission. This role requires a proactive, service-oriented, and highly organized person who can balance detailed execution with relationship-centered support. The successful candidate will be comfortable managing confidential information, responding to changing needs, communicating clearly across cultures, and collaborating closely with Executive Assistants, Operations, Finance, Development, Programs, and other teams. In all areas of work the role will be rooted in our organizational values and strategy.

Key responsibilities include:

• Travel Coordination and Logistics
• Administrative Support

People and resource management responsibilities include:

Qualifications include:

• Education and Experience Requirements*
• Knowledge, Skills and Abilities

Ideal:

• Proficiency in multiple languages
• Working knowledge of a CRM system

Working conditions and travel include:

This full-time position is based in Seattle, WA or Honolulu, Hawai'i with the flexibility to work evenings and weekend hours as needed. Occasional day and night domestic travel and some international travel is a potential (up to 25%).

Physical requirements include:

• Visually or otherwise identify, observe, and assess distance, color and depth; Required to regularly communicate with others and exchange accurate information.
• Able to operate a computer and other office productivity equipment; able to remain stationary at a computer for extended periods of time and move around his/her assigned workspace.

How to apply:

If interested in this role, please email cover letter and resume to jobs@niatero.org and include "Travel Specialist & Administrative Assistant" in the subject line. Nia Tero is an Indigenous Peoples serving global organization that strives to have an inclusive, equitable, and diverse work culture. We encourage people from historically excluded groups to apply.

The salary for this position is USD $85,336-$100,000 based on experience. Our compensation program is U.S. based and pay ranges are representative of compensation in the U.S. market. For positions outside of the U.S., pay rates are determined based on the applicable local regional market. This is a full-time 12-month term position and qualifies for healthcare benefits (medical, dental and vision), 401K and paid time off (including vacation leave, sick leave, and personal days).