Job Details

Office Assistant

ATA Services, Inc. is seeking an Office Assistant for our client HIEMA. The Office Assistant provides clerical, administrative, and procurement support services to one or more HIEMA branches. This position supports daily office operations to ensure efficient workflow and compliance with agency policies and procedures.

Location: 4204 Diamond Head Rd., Honolulu, HI 96816

Hourly Rate: $22.12

Key Responsibilities:

• Prepare, format, proofread, and finalize correspondence, memoranda, reports, briefings, and other documents in accordance with agency standards.
• Maintain electronic and hard copy filing systems; organize and archive records in accordance with records retention guidelines.
• Answer and route telephone calls; respond to routine inquiries; greet and assist visitors.
• Schedule and coordinate meetings, conferences, and briefings; prepare agendas and meeting materials; record and transcribe minutes as required.
• Manage office supplies and inventory; order office and operational supplies as needed.
• Open, log, and distribute incoming and outgoing mail.
• Maintain attendance logs, contact lists, and other administrative tracking systems.
• Provide front desk coverage and general office support as assigned.

ATA is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law.