Job Details

Administrative Assistant

Job Category: Administrative Support

Full-Time

On-site

Honolulu, HI 96813, USA

Job Details

Description

The Administrative Specialist is a full-time, on-site role based in Honolulu, HI. This role supports daily office operations, including managing correspondence, preparing and maintaining documents, organizing files, and coordinating schedules and meetings. The Administrative Specialist will assist with data entry, basic financial tracking, and report preparation to support station leadership and operational teams. Responsibilities also include responding to internal and external inquiries, providing customer service to partners and stakeholders, and ensuring records are accurate and up to date. The role requires close collaboration with operations, finance, and other teams to support compliance, efficiency, and clear communication across the station.

Qualifications

• Strong Communication skills, including clear written and verbal communication and the ability to interact effectively with diverse teams and stakeholders.
• Solid Analytical Skills, including attention to detail, ability to interpret data and reports, and capacity to identify issues and support problem-solving.
• Proficiency in Administrative Assistance tasks, such as scheduling, document management, data entry, and general office coordination.
• Customer Service skills, with a focus on responsiveness, professionalism, and maintaining positive relationships with internal and external partners.
• Basic Finance skills, including handling invoices, tracking expenses, and supporting budget or report preparation as needed.
• Proficiency with office software (e.g., MS Office or similar), particularly Excel, Word, and email/calendar tools.
• Ability to work on-site in a fast-paced airport environment, manage multiple priorities, and meet deadlines with minimal supervision.
• High school diploma or equivalent required; additional coursework or certification in Business Administration or a related field is beneficial.

Qualifications

Behaviors

Preferred

Team Player

Works well as a member of a group

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

Goal Completion

Inspired to perform well by the completion of tasks

Financial

Inspired to perform well by monetary reimbursement

Experience

Required

1-2 years:

MS Word, Excel & Power point

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.