Job Details

Administrative & Fiscal Support Specialist

Position Number: 0096955T
Hiring Unit: College of Social Sciences, Administrative Services
Location: Manoa Campus, Hawaii Hall
Closing Date: August 07, 2026
Band: A
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: Renewal of appointment is dependent on performance, program needs and/or availability of funds. To know more about the College of Social Sciences, please visit: socialsciences.manoa.hawaii.edu
Duties and Responsibilities
1. Assists with the collection and analysis of fiscal, budget and program data and preparation of financial management status reports.
2. Reviews and processes personnel documents associated with the College's graduate research assistants (GA-11). Ensures compliance with current university policies and procedures.
3. Updates and maintains internal College logs and personnel records.
4. Reviews travel requests and completion reports for the college to ascertain propriety, completeness, accuracy and taxability of per diem, and processes for payment.
5. Audits vendor invoices and processes payments. This involves both input of data and hard copy processing of payment documents.
6. Serves as a resource to department and program personnel on proper procurement procedures according to administrative policies and procedures of the University of Hawai`i and laws and guidelines of the State of Hawai`i.
7. Reviews, audits, and approves procurement documents to assure compliance with Federal, State of Hawaii, and University guidelines, policies, and procedures.
8. Review PCDOs in a timely manner in adherence to OPRPM deadlines, assuring compliance with UH Policies and Procedures.
9. Assists in the coordination of annual inventory.
10. Assists with training of department support staff on electronic financial systems developed by the university.
11. Works with Administrative Officer to resolve issues that arise involving departments, other units, as well as system wide offices.
12. Assists with the resolution of problems between departments and vendors; negotiates solutions when applicable.
13. Assists with the fiscal year end closing. Prepares entries to record accounts receivable, prepaid expenses, accounts payable, miscellaneous encumbrances and other adjustments and accruals.
14. Stays abreast with current administrative policies and procedures in relation to fiscal and personnel administration.
15. Other duties as assigned.
Minimum Qualifications
1. Possession of a baccalaureate degree in Business administration, Arts and Sciences, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for fiscal and/or personnel administration; or equivalent education/training or experience.
2. Functional knowledge of principles, practices and techniques in fiscal and/or personnel administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with fiscal and/or personnel administration.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the fiscal and/or personnel administration.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. Ability to communicate effectively, both verbally and in written form.
9. Ability to work in a large organizational setting, with multiple departments and programs.
10. Ability to follow oral and written instructions.
11. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Desirable Qualifications
1. Strong organizational skills and ability to recommend, develop and implement fiscal organization and management
2. Ability to facilitate interdisciplinary teams in developing budget for proposals.
3. Some experience with UH, RCUH and federal budget requirements.
4. One year of professional experience with responsibilities in accounting.
To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents:
1. Cover letter describing how you meet the minimum and desirable qualifications
2. Resume
3. Name and contact information (including email addresses) of 3 professional references
4. Official transcripts (copies are acceptable, however, original and official transcripts will be required at time of hire)
Incomplete applications will not be considered. Application materials will not be returned.
Inquiries: Stacie Hanai; staciesh@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: hawaii.edu/offices/eeo/accommodation-request/