Job Details

Administrative Assistant

Punahou School is seeking an administrative assistant for the middle school. Under direct supervision, the administrative assistant provides administrative support to department management and staff. They will also serve as a resource to staff, students, parents and visitors. Multiple levels available depending on the candidate's background, skillset, and experience. The primary duties will include, but are not limited to:

• Works well under pressure and scheduled deadlines while handling frequent phone and walk-in interruptions while demonstrating adaptability and flexibility to changing situations. Ensures that appropriate parties are alerted concerning any issues of significance.
• Interact and communicate effectively with a variety of individuals, including students, parents, faculty and staff, both verbally and in writing.
• Coordinates and schedules meetings as needed or requested by administrative deans.
• Completes general clerical duties including, but not limited to: managing paperwork, handling divisional mail, data entry, word processing, making copies, ordering of supplies and schedules equipment repairs as needed.
• Tracks expenditures to include billing, payment collection, payment authorization, as well as managing expense reports as needed.
• Provides administrative support to other departments as needed during slow periods.

Position details:

Work year: 12 months school year: 2026-2027 work hours: Monday - Friday, 7:30 am - 4:00 pm, schedule may vary based on operational needs minimum hourly rate*: $23.00/hour *punahou school offers a comprehensive total rewards program that includes competitive pay and benefits. The pay rate, if displayed, is the minimum hourly rate for the position. Pay for selected candidates will be determined by various factors such as knowledge, skills, abilities, relevant training and experience, and internal equity.

Minimum qualifications:

• Associate's degree or equivalent combination of education, experience and training.
• Two (2) years of administrative experience.
• Experience working in a school environment preferred.
• Proficiency with using Microsoft office suite, Google suite, Webex, Microsoft Teams. Working knowledge of relational databases and student information systems.
• Must have flexible thinking and problem solving skills.
• Must have strong written and verbal communication skills.
• Demonstrates excellent organizational and anticipatory thinking skills, is detail-oriented, accurate, able to effectively and efficiently handle multiple, simultaneous, and diverse tasks and projects, and prioritize and manage a heavy workload.
• Demonstrates the highest integrity and work ethic.