Job Details

Project Manager

Kapili Roofing & Painting is Hawai?i's leading commercial and residential roofing contractor, trusted to deliver high-quality projects across public works, education, commercial, and multi-family sectors. We are a process-driven, safety-focused, technology-forward organization that leverages integrated construction management, ERP, and CRM systems to drive industry-leading operational excellence.

We self-perform roofing, coatings, exterior improvements, and painting, and our teams execute a high volume of time-sensitive commercial projects with strict performance and data-integrity standards.

If you're looking for a workplace that values craftsmanship, professionalism, teamwork, and continuous improvement, Kapili offers a rewarding environment to grow your career. Join a company that is scaling, investing in its people, and committed to excellence through our core values:

• Stewardship Over Shortcuts
• Culture of Craftsmanship
• Repeated Practical Improvements
• Accountability in the Open
• People Grow People

About the Role

We are looking for a veteran Project Manager and leader capable of running large-scale, multi-phase, high-complexity roofing projects, and regulated construction projects. Brings strategic leadership, reliable execution, and a commitment to improving processes across Kapili's operations

Core Responsibilities

• Project Setup & Buyout
• Lead project setup, ensuring Kapili OS standards are met across directories and structures for large and complex projects.
• Oversee estimator handoff ? execute strategic buyout including negotiations, scope clarifications, subcontract readiness, and schedule integration.
• Confirm period of performance and embed complex constraints, phasing, and sequencing into advanced project schedules.
• Approve baseline budgets, verify job cost structures, and ensure financial readiness prior to mobilization.
• Coordinate at an executive level with accounting on contract execution, NTP release, compliance, bonding, insurance, and subcontract finalization.
• Planning & Scheduling
• Develop or direct creation of detailed critical-path schedules using Kapili's standardized scheduling model, optimizing risk and resource allocation.
• Oversee mobilization strategies and long-lead procurement planning across large portfolios or multi-site projects.
• Anticipate long-lead items and secure procurement pathways aligned with preconstruction strategies.
• Coordinate cross-functional resourcing with Operations and Scheduling, balancing companywide workload.
• Submittals, RFIs & Compliance
• Oversee submittal and RFI strategy to ensure timely approvals and maintain schedule integrity.
• Ensure rigorous compliance with Davis-Bacon, certified payroll, safety programs, environmental requirements, and high-level QC specifications.
• Direct QC/QA enforcement across institutional and large commercial projects.
• Resolve escalated design, agency, and compliance issues.
• Financial & Contract Management
• Own full financial performance of large-scale projects: budgets, margin protection, cost events, change orders, and forecasting.
• Ensure alignment and accuracy between construction management and ERP software at a portfolio level.
• Approve monthly progress billings and negotiate billing structure with owners when needed.
• Continuously audit job cost integrity, resolving systemic issues with accounting.
• Make strategic decisions for risk mitigation, scope containment, and profitability protection.
• Field Leadership & Quality
• Lead high-level OAC meetings, executive stakeholder calls, subcontractor summits, and weekly coordination rhythms.
• Provide senior field leadership, mentoring foremen, inspectors, and PM teams.
• Conduct high-level quality and safety audits, ensuring adherence to Kapili craftsmanship and compliance standards.
• Drive accountability across field teams to achieve production, quality, and safety targets.
• Communication & Stakeholder Management
• Serve as the senior liaison for owners, agencies, GCs, architects, and executive stakeholders.
• Coordinate strategically with Estimating, Operations, Accounting, Sales, and Leadership teams to ensure companywide alignment.
• Ensure CRM updates and customer communication standards are consistently executed across assigned PM teams.
• Model clear, timely, and proactive communication that reinforces Kapili's professional standards.
• Documentation & Closeout
• Oversee all project documentation systems, ensuring excellence in logs, minutes, financial documentation, and client communications.
• Direct commissioning, warranties, O&M manuals, closeout packages, and record drawings on large-scale or multi-phase projects.
• Ensure closeout is delivered on or ahead of contractual deadlines.
• Lead lessons-learned processes and contribute meaningful insights to Kapili's Kaizen culture and mentoring PM teams on enhanced practices

Required Qualifications

• 9+ years of experience in construction, roofing, or project support roles.
• Advanced understanding of construction sequencing, safety practices, and commercial contracting.
• Previous responsibility for managing large-scale projects independently.
• Ability to read plans/specs and interpret technical roofing details.
• Expertise in job cost management, order processes, and budgeting.
• Proficient with construction documentation, construction management systems, and MS Office.
• Strong communication, organization, and problem-solving skills.

Preferred Qualifications

• Experience specifically in commercial roofing or specialty contracting.
• Familiarity with public works requirements (certified payroll, compliance documentation, closeout).
• OSHA 30, Fall Protection, First Aid/CPR preferred.
• PMP from Project Management Institute or equivalent professional certification.

Salary & Bonuses

• Base Salary: $125,000 $170,000
• Bonus: Up to 10-25% of base salary

What Success Looks Like in 612 Months

• Delivers projects consistently within budget, schedule, and quality requirements.
• Establishes disciplined documentation habits ? clean construction management books.
• Builds strong trust with inspectors, owners, and agency representatives.
• Integrates seamlessly with Kapili's operational rhythm and workflows.
• Demonstrates proactive communication, planning, and field support.
• Contributes to continuous improvement and operational excellence initiatives.

Why Join Kapili

• Industry-leading technology stacks and processes.
• Opportunity to grow into Senior PM, Project Executive, or Operations Manager roles.
• Be part of the team driving Hawai?i's most advanced roofing operation.
• Competitive compensation, benefits, and performance-based incentives.
• A culture built on craftsmanship, accountability, teamwork, and excellence.