Job Details

Admin Junior

An Admin Junior plays a vital role in supporting the administrative functions of the organization. Working closely with administrative staff, they assist in various tasks to ensure the smooth and efficient operation of the service center. Responsibilities include data entry, file management, handling incoming and outgoing communications, scheduling appointments and meetings, and providing general administrative support to team members. The position requires a high level of professionalism, confidentiality, and accuracy of work. This entry-level position offers an excellent opportunity for growth and development, with ample opportunities to learn and progress within the company. A Junior-level Admin has 0-5 years' experience in administrative tasks and reports to their respective department lead, Service Center Manager, or Site Manager.

Key Responsibilities Included:

• Comply with Safety, Health, Environmental, and Security Management program requirements as priority; always act in a safe manner.
• Handle incoming calls, emails, and mail, redirecting them as appropriate and providing timely responses.
• Perform data entry and maintain accurate records in databases and spreadsheets.
• Edit and prepare documents, reports, and presentations.
• Organize and maintain physical and electronic files, ensuring easy retrieval and confidentiality.
• Coordinate and organize administrative activities, such as filing, document management, and correspondence.
• Assist in scheduling appointments, meetings, and travel arrangements for team members.
• Support the facility's compliance efforts by accurately documenting waste handling procedures, inspections, and incident reports.
• Collaborate with team members to compile and analyze data, generate reports, and assist with training presentations as required.
• Assist senior staff with the tracking, development, and delivery of invoice requests and project deliverables.
• Support HR activities, such as onboarding new employees and maintaining personnel records.
• Coordinate and assist in organizing company events.
• Order, pickup, maintain, and deliver supplies, ensuring a well-stocked and efficient work environment.
• Operate a motor vehicle to facilitate responsibilities.
• Office cleaning and general housekeeping.
• Complete assigned tasks within defined deadlines.
• Respond to internal and external customers appropriately and respectfully while meeting their requests in a timely manner.
• Operate a variety of modern office equipment, including, personal computers and related software.
• Demonstrate a willingness to learn and adapt to new tasks and responsibilities as required.
• Uphold a positive and professional attitude while representing the organization to internal and external clients and visitors.
• Abide by company policies and guidelines.
• Other Duties as assigned

Qualifications:

• High School diploma or equivalent; additional certifications or training in data entry or administration are a plus.
• 0-5 years' experience in related administrative responsibilities or activities.
• Ability to pass pre-employment drug screening including marijuana.
• Ability to pass background checks for federal and client installation access as necessary.
• Strong organizational skills with exceptional attention to detail and ability to multitask and prioritize tasks effectively.
• Proficient computer skills, including MS Office Suite and data management software; familiarity with EESOH-MIS is a plus.
• Ability to work independently and as part of a team, following instructions and meeting deadlines.
• Excellent written and verbal communication skills.
• Positive attitude, eagerness to learn, and a proactive approach to problem-solving.
• Valid Driver's license with ability to safely drive and transport company property and personnel as needed.
• Able to accomplish tasks with minimal supervision and adapt to changing priorities.
• Excellent customer services skills
• Ability to work in-person at a designated location.

Physical Requirements:

• Ability to sit, stand, walk, bend, kneel, and stoop for extended periods.
• Hand Dexterity: ability to use hands and fingers is necessary for tasks involving typing, operating office equipment, and handling paperwork.
• Vision: must have visual acuity to read printed and digital materials accurately and perform tasks that require visual attention to detail.
• Hearing: The ability to hear and understand verbal instructions, phone conversations, and other forms of communication.
• Communication: Prolonged periods of talking and active listening.
• Mobility: mobility is necessary to move around the office to complete tasks, retrieve documents, or communicate with colleagues.
• Lifting and Carrying: lift or carry office supplies, files, documents or other items up to 40 lbs. unassisted.
• Stress Tolerance: The ability to handle multiple tasks and work in a fast-paced environment may be necessary to manage workload and occasional deadlines.
• Must be able to safely move to and from facilities in severe temperatures and on icy surfaces without injury.
• Ability to operate a motor vehicle.