Job Details

Office Administrator Landscaping Company

We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic landscaping business. This is a pivotal role that ensures our operations run smoothly day to day. The ideal candidate is proactive, efficient, and eager to learn-someone who thrives in a fast-paced environment and is ready to grow with a team that values excellence, reliability, and continuous improvement.

As our Office Administrator, you will manage communication, proposals, payroll, billing, and general administrative functions that support our field and project teams. You'll be the organizational backbone of the company-keeping things moving efficiently, maintaining accurate records, and providing outstanding service to both internal staff and clients.

Key Responsibilities

Office Communication

• Answer and manage incoming calls with professionalism and exceptional customer service.
• Handle inquiries, schedule appointments, and relay accurate messages to team members.

Proposals & Project Documentation

• Prepare and manage proposals using company templates in Microsoft Excel and Word.
• Develop clear, concise scopes of work for smaller landscape projects, detailing labor, materials, and costs.

Payroll Processing

• Review and compile weekly employee timesheets.
• Manage payroll data accurately in Excel to ensure timely processing.

Billing & Invoicing

• Create, track, and manage client invoices using QuickBooks.
• Assist with payment tracking, basic bookkeeping, and general financial documentation.

Administrative Support

• Maintain organized filing systems for client records, proposals, invoices, and payroll documents.
• Provide general office assistance and administrative support to management and field teams.

Qualifications

• Proficiency in Microsoft Excel and Word is required.
• Familiarity with QuickBooks (or a willingness to learn).
• Excellent organizational and communication skills.
• Ability to multitask, prioritize, and meet deadlines in a dynamic work environment.
• Strong attention to detail and accuracy in data entry and documentation.
• A proactive, growth-minded attitude with a desire to take on new responsibilities over time.

Preferred Qualifications

• Previous administrative experience in landscaping, construction, or a related industry.
• Experience handling payroll and invoicing.
• Female candidates are encouraged to apply for this role.

Compensation & Benefits

• Pay: $20$22 per hour, depending on experience.
• Opportunities for growth and advancement within the company.
• Supportive and collaborative work culture with a focus on professional development.

If you are a motivated professional with a passion for organization, teamwork, and growth, we'd love to hear from you. Apply on our website at AlohaHP.com or call/text us at (808) 735-7788 for more information.