Job Details

Project Coordinator I

Bowers + Kubota Consulting is a full-service architectural, landscape architecture, engineering, planning, construction management, and project/program management firm that has been servicing the islands for more than forty years. Recognized as one of the Best Places to Work both nationally and in Hawai'i, we are dedicated to delivering successful projects of superior quality to our clients through teamwork and integrity.

The Project Coordinator I (PC1) is an entry level AMS team member responsible for organization, documentation, and support on the AMS Team. The PC1 will provide essential administrative and organizational support to project teams, ensuring efficient project coordination and effective communication among team members, clients, and stakeholders.

Job Qualifications:

• Bachelor's degree from a 4-year college or university, or an equivalent combination of education and related experience.
• Degree in Architecture, Engineering, and/or Construction Management preferred.
• 0 5 years of construction and administration experience.
• CMIT (or other relevant certification) preferred.
• Knowledge of industry standards for construction documentation and processes.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize tasks, work proactively, and consistently meet deadlines.
• Ability to read, interpret, and understand construction drawings, plans, and specifications preferred.
• Knowledge of building, project site systems, and construction methods preferred.
• Excellent customer service skills; able to effectively support internal and external clients.
• Self-starter with initiative, responsiveness, and strong follow-through.
• Creative, collaborative, and committed to team success.
• Strong communication skills (written and verbal), with the ability to communicate clearly and concisely.
• Ability to interact effectively with clients, contractors, consultants, and employees at all levels.
• Strong analytical and problem-solving skills.
• Proficiency with Microsoft Office (Outlook, Excel, Word) and Adobe Acrobat.
• Familiarity with common industry document control programs (PMIS) preferred.
• Ability to review Certified Payroll Reports (CPR) preferred.
• Ability to maintain close visual acuity.
• Ability to occasionally lift and/or move up to 10 pounds.
• Ability to stand, walk, climb/balance, stoop, kneel, crouch/crawl, and perform repetitive motions; ability to lift, push/pull, reach, finger/grasp/feel; ability to talk and hear.
• Ability to work outdoors occasionally in environmental/atmospheric conditions, including areas that may be hazardous.
• Ability to work in environments with elevated noise levels and vibration.
• Ability to work and function in narrow aisles or passageways when necessary.
• Ability to work outdoors in all weather conditions typical of construction and development projects.
• Positive, service-oriented attitude toward the firm, coworkers, and clients.

Essential Job Functions:

• Ensure contractor compliance with contract documents and requirements.
• Know the client's contract requirements.
• Document construction activities.
• Process project documentation, including Requests for Information (RFIs), submittals, Change Orders, invoices, photo documentation, and daily reports.
• Review Project Inspector Daily Reports and project photos.
• Support weekly progress (OAC) meetings, including preparing agendas and writing meeting minutes.
• Participate in reviews of the contractor's overall CPM schedule for contract compliance.
• Support resolution of construction issues through jobsite visits and communication with the contractor and client.
• Serve as a central point of contact for project-related communication among team members and clients.
• Review project documents, including plans and specifications.
• Identify potential issues, elevate risks as needed, and resolve them.
• Coordinate project start-up, including reviewing commencement documents and facilitating the pre-construction meeting.
• Coordinate project closeout and schedule final inspections upon verifying substantial completion.
• Support and collaborate with staff engaged in planning and executing work procedures.
• Provide support to the project team and team members.
• Coordinate contractor, subcontractor, consultant, third-party entity activities.
• Support project inspections/assessments regularly to confirm work conforms to specifications, budget, and schedule; initiate corrective actions and communicate status to the contractor, team, and client regularly.
• Review contractor progress payment and process.
• Review monthly billings and cost estimating.
• Organize and maintain project documentation, including contracts, drawings, specifications, and correspondence.
• Ensure project files are up-to-date, well organized, and easily accessible.
• Manage overall project correspondence, reports, documentation, and general administration.
• Perform other duties as assigned.

Location: Honolulu, HI

Salary Range: $59,740 - $ 83,000 per year depending on experience