Job Details

Job Title: Administrative specialist

Duration: 12 Months

Location: Honolulu, HI (Onsite)

JOB DESCRIPTION

The role contributes to the efficient operation of the department by supporting procurement planning, documentation, vendor coordination, and contract oversight.

Description of Duties

• Assist with coordinating procurement activities for goods and services, including preparing documentation and supporting procurement timelines.
• Help prepare cost estimates and review budgets to confirm funding availability for purchases.
• Draft and issue Requests for Quotes (RFQs) outlining scope of work, timelines, and payment terms.
• Maintain accurate procurement records and documentation within electronic systems to support compliance and audit readiness.
• Review vendor quotes for accuracy and completeness and support the evaluation and contract award process.
• Assist with monitoring vendor performance to ensure delivery of goods and services according to contract requirements.
• Verify invoice accuracy and coordinate with vendors to resolve discrepancies.
• Support the review and improvement of procurement policies, procedures, and operational processes.

Qualifications

• Bachelor's degree in Business, Finance, Management, or a related field.
• Minimum four (4) years of experience in administrative, operational, or analytical roles involving data analysis, process improvement, or performance measurement.
• Experience evaluating policies, operational systems, or vendor/contractor performance.

The Company is an Equal Opportunity Employer and is committed to creating an equitable and inclusive environment for all