Job Details

Administrative Coordinator (Remote or Hybrid)

The Administrative Coordinator on the Grants Management Services Team is responsible for the processing of award (grant) activations for an assigned constituency in the Office of Sponsored Programs (OSP). This individual is responsible for Notice of Award (NOA) reviews and processing, routine correspondence, and direct communication with units as relevant to grant award activations. The incumbent will be responsible for reviewing and processing award modification requests for awarded grants.

The position requires strong analytical skills in addition to diplomacy, demeanor, confidentiality, and initiative. Ideal candidate clearly articulates ideas in written and verbal formats, maintains meticulous accuracy in all work products, and effectively prioritizes tasks and manages priorities to meet deadlines.

OSP (osp.pitt.edu) is a mission-driven central office that values a team-oriented culture and actively encourages internal career advancement. OSP partners with faculty and staff to support the University's $1.25B annual research enterprise. For more information on the University of Pittsburgh's research accomplishments, watch the Pitt Research Annual Report video at this link.

Applicants must submit both a cover letter and a resume to be considered for this opportunity. OSP supports flexible work arrangements, and this position is available as 100% remote or hybrid, depending on the candidate's preference.

Job Summary

Coordinates the internal processing of communications, transaction requests, and sponsor requests and handles correspondence with internal and external contacts. Advises on the preparation and submission of sponsored project actions. Reviews documents and refers more complex requests to senior leadership. Assists with prioritizing and organizing work.

Essential Functions

- Reviewing and processing incoming research award documents

- Requesting required compliance information from faculty and staff to activate awards

- Utilizing internal electronic systems to review information, communicate, and document actions taken

- Reviewing and processing incoming award modification requests

The position is primarily sedentary, and all work is done through internal electronic systems and applications. Meetings are virtual.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.