Job Details

Location : Honolulu, HI
Job Type: Full-Time Permanent
Job Number: 2026-00606
Department: University of Hawai'i at Manoa - SOEST - Hawai'i Natural Energy Institute
Opening Date: 03/17/2026
Closing Date: 4/1/2026 11:59 PM Hawaii
Position Number:: 0080010
Description
Title: Administrative Officer

Position Number: 0080010

Hiring Unit: RES & DEAN OF GRAD DIV, SCH O&ES&T, HAW NAT ENERGY INST

Location: Manoa

Date Posted: March 17, 2026

Closing date: April 1, 2026

Band: B

Salary:

Full Time/Part Time: Full-time

Temporary/Permanent: Permanent
Duties and Responsibilities

• *Serves as Administrative Officer for the institute; provides technical advice, interpretations and recommendations to faculty and staff regarding applicable personnel rules and regulations, including EEO/AA requirements, BOR policies, UH Administrative Procedures, State of Hawaii Civil Service Policies and; Procedures, UH Executive Policies requirements, and RCUH Policies and Procedures.
• *Responsible for providing lead support in all aspects of HR management and administration including, but not limited to, classification/compensation, recruitment and selection, onboarding, payroll, leaves, labor relations, and employee benefits.
• *Responsible for the generation and maintenance of all PNF actions in PeopleSoft; troubleshoots and resolves related problems
• *Responsible for administering employee benefits programs including EUTF, ERS, and leave accounting; provides benefits information, advice, and consultation to faculty and staff.
• *Responsible for processing all immigration and visa related actions; works directly with central offices in all immigration matters.
• *Develops, trains and educates employees on human resource policies, procedures and benefits and general operations procedures.
• *Monitors employee performance appraisal/evaluation programs for executives and APTs. Trains department personnel and assists in identifying potential performance issues and addresses with supervisor in determining appropriate action plan.
• Maintains all personnel files and records in electronic and paper formats in accordance with UH, RCUH, State and Federal regulations; reviews all personnel related documents including, but not limited to, related documents for classification, abolishment, and extensions for accuracy and compliance.
• Manages the full life cycle of recruitment process from job descriptions, advertisement, EEO training to supervisors, application review, overseeing interview process, salary placement analysis and offer letters to ensure fairness and adherence of appropriate policies and procedures.
• Keeps current on UH and RCUH human resources policies, procedures and related federal and state regulations by attending information/training sessions to keep abreast and updated on current trends and information related to human resources management.
• Formulates and/or recommends sound internal personnel procedures and practices.
• Exercises discretion and sound technical analyses to a variety of HR management or related issues.
• Manages and audits l-9s and participates in the E-Verify program with USCIS.
• Participates and responds to federal audits and compliance issues.
• Prepares requests, monitors validity and manages immigration visas for international faculty, staff and visitors.
• Administers FMLA program and benefits on a timely and accurate basis.
• Manages, processes and maintains worker's compensation actions and temporary disability claims, and workplace accident data in order to with comply OSHA 300 and 310 reporting guidelines.
• Supports the Director and department personnel committee on tenure, promotion and contract renewal procedures.
• Supports employee engagement activities such as employee service awards/recognition, etc.
• Responds to Open Records requests in accordance with Freedom of Information Act and State Statute Chapter 92F and consults with the University General Counsel as necessary.
• Responds to unemployment insurance claims and represents unit at appeal hearings.
• Conducts workplace fact-finding investigations on informal/formal complaints/union grievances. Interviews witnesses, prepares well-written fact-finding reports, recommends disciplinary action or remedies as appropriate. Drafts decision-making report on behalf of the Director as appropriate.
• Interprets and advises Director and staff on HR statutes, union contracts, University policies and procedures, EEO guidelines, etc., and seeks further interpretation from General Counsel's Office, EEO Office or other departments as needed.
• *Assists Administrative Services manager with reconciling and auditing fiscal transaction reports, forms, requests, fiscal journals and records in accordance with federal, state and UH requirements.
• *Serves as HNEI's assistant procurement officer with signing authority up to $5,000. Administers procurement policies, procedures and requirements by providing guidance and assistance on appropriate methods of procurement while ensuring compliance with applicable federal and state laws, University policies, procedures, rules, regulations, and practices. Includes developing and implementing efficient and workable procedures for purchasing, internal controls, recording and reporting of financial transactions.
• *Administers equipment and property management processes for the institute, including inventory control, transfer, and disposal.
• Prepares and updates organization charges and functional statements according to established policies and guidelines, including reorganization request.
• Maintains a collaborative and positive working relationship with staff, UHM administrators, other college offices, and system-wide offices.
• Maintains confidentiality to include, but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
• Represents department on university-wide committees, projects and initiatives and professional development.
• Other duties as assigned.

(*denotes essential functions)
Minimum Qualifications

1. Possession of a baccalaureate degree in human resources management, business administration, education, public administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for human resources and/or administration; or any equivalent education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of human resources and/or fiscal management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resource and/or fiscal management.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software and spreadsheet software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Demonstrated ability to exercise judgment, apply tack and discretion in resolving human resource issues and maintain confidentiality while communicating effectively in a variety of situations.
10. Demonstrated ability in independently organizing and prioritizing multiple and competing work assignments effectively to meet deadlines, while exercising adaptability to changing priorities while maintaining a positive, effective, professional attitude while working within a wide-ranging team in a fast-pace environment.
11. Focused on providing a high level of customer service and follow-through.

Desirable Qualifications

1. Familiarity with UH and RCUH human resources and fiscal policies and procedures.
2. Demonstrated knowledge of the principles, practices and techniques of position classification and salary administration in higher education.
3. Working knowledge of human resources database management such as PeopleSoft and recruitment and onboarding platform such as NeoGov.
4. Experience processing immigration document for international hires.
5. Knowledge of administrative policies of the University of Hawaii Manoa and the Research Corporation of the University of Hawaii.
6. Demonstrated ability in the use of computerized financial applications such as KFS, Jasper, eThority, and the RCUH Financial Portal.
7. Sensitivity to the criticalness and timeliness to support research endeavors.

To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents to the online application. The applicants should submit the following documents:1. cover letter indicating how you satisfy the minimum and desirable qualifications, 2. names and contact information (including e-mail address) of at least 3 professional references, 3. resume, and 4. official transcripts (copies are acceptable with application; official transcripts are required upon hire). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB, please split the file and upload it as a supplemental attachment.
Inquiries: Michele Nuibe, ...@hawaii.edu

EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: