Job Details

Honolulu, HI, USA | Petrochem Insulation, Inc. | Hourly | 22-29 per hour | Full Time

Hawaii Administrative Assistant Responsibilities

Northwest Demolition & Dismantling (NWDD) Honolulu, Oahu, Hawaii

About the Company

Northwest Demolition & Dismantling (NWDD) is a specialty contractor providing demolition, decommissioning, environmental remediation, asset management, and consulting services to a diverse client base. Founded in 1954 as a regional demolition firm, NWDD has grown into a nationally recognized contractor performing complex, large-scale projects across the contiguous United States, Alaska, Canada, and the Pacific Rim. Our clients occasionally require international support, with recent projects completed in locations such as Argentina and Antarctica.

We are committed to building long-term relationships with our clients, vendors, and employees by delivering quality results and creating value throughout every phase of a project.

Job Summary

Northwest Demolition & Dismantling (NWDD) is seeking an Accounts Payable & Administrative Coordinator to support the Hawaii Division based in Honolulu, Oahu . This position will assist with financial administration, vendor coordination, billing support, payroll processing, project cost tracking, and general office operations.

The ideal candidate will be highly organized, detail-oriented, and comfortable working in a fast-paced construction environment. This role will work closely with the Hawaii Division Manager, General Superintendent, vendors, and the NWDD corporate accounting team to ensure accurate financial processing and operational support.

Key Responsibilities

• Accounts Payable

• Coordinate with the Hawaii Division Manager and Hawaii General Superintendent to ensure proper coding and approval of division invoices and job costs in accordance with AIS corporate policies

• Communicate with external vendors regarding invoices for the Hawaii division

• Work with vendors and the NWDD Accounts Payable Manager to resolve invoicing discrepancies or issues

• Billing & Job Cost Support

• Assist with billing tasks as directed by the Hawaii Division Manager , including assembling Time & Materials (T&M) billings

• Support project cost tracking activities including burn rate sheet entry and cost monitoring

• Payroll Support

• Coordinate the collection and submission of employee timecards to the Payroll Manager

• Assist in ensuring timecards are accurate and submitted in accordance with payroll deadlines

• Waste Stream Tracking

• Track project waste streams as assigned by the Hawaii Division Manager

• Coordinate with haulers, landfills, and salvage yards to collect and maintain waste stream documentation and disposal tickets

• Operational Support

• Assist with ordering and coordinating parts, supplies, rental equipment, and equipment transportation as requested by project teams

• Office Administration

• Assist with organizing, scanning, and filing project documentation

• Support preparation of project documents and submittals , including formatting and editing

• Perform general data entry and spreadsheet management

• Provide administrative support to the Hawaii division as needed

Qualifications

• Education & Experience

• Associate or Bachelor's degree in Accounting, Business Administration, Construction Management, or related field preferred

• Previous experience in accounts payable, accounting support, or construction administration is preferred

• Experience in the construction industry is a plus

• Skills

• Strong attention to detail and organizational skills

• Proficiency in Microsoft Excel and Microsoft Office

• Ability to manage multiple priorities and deadlines

• Strong communication skills and ability to work with vendors, project teams, and corporate accounting staff

• Ability to work independently while supporting a collaborative team environment

• Assist in additional administrative/coordination functions as needed

Benefits

NWDD offers competitive compensation and a comprehensive benefits package, including:

• Generous Paid Time Off (PTO)

• Paid Holidays

• Medical, Dental, and Vision Insurance

• 401(k) with 100% company match up to 4% of eligible compensation and immediate vesting

• Basic and Supplemental Life Insurance

• Short-term and Long-term Disability

• Additional voluntary benefits

EEO Statement

Northwest Demolition & Dismantling and its Operating Companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information, or any other characteristic protected under Federal, State or Local law. Northwest Demolition & Dismantling is an Equal Opportunity Employer.