Job Details

Description We are seeking a dependable, detail-oriented Service Coordinator to support our property management division. The ideal candidate is a proactive self-starter with a strong customer service focus and exceptional organizational skills. If you excel in a fast-paced environment and thriveon managing multiple priorities, we want to hear from you! Call Melissa Tree at 808.###.####. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.Key Responsibilities:+ Respond promptly to tenant service calls and dispatch service personnel as directed by the Property Manager.+ Organize, file, and maintain electronic property documents, including Certificates of Insurance, leases, and expense records.+ Assist with property inspections and manage follow-up logs to ensure timely completion of outstanding items.+ Track and document tenant service requests, monitor response times, and ensure completion.+ Support budgeting and forecasting by managing vendor contracts, service logs, and cost histories.+ Monitor and update project schedules and timelines for capital improvement planning.+ Track recurring expenses and work orders, following up on missing invoices.+ Update and maintain databases (mailing lists, contact lists, client information).+ Draft and distribute documents, reports, memos, proposals, and correspondence relating to managed properties.+ Monitor critical property deadlines and filings, such as property taxes, fire alarm testing, and elevator permits.+ Coordinate communications between vendors, utility companies, and tenants.+ Maintain certificates of insurance, percentage rent, and sales reports.+ Prepare lease summaries and assist with the bidding process for contracted services.+ Support rent collection and address minor account issues.+ Assist in maintaining strong tenant relations and positive vendor relationships.+ Calculate utility chargebacks based on sub-meter readings.+ Compile and prepare reports for distribution.+ Take on special projects and additional tasks as assigned by the Property Manager. Requirements Qualifications:+ Minimum 3 years of experience in customer service and administrative support, preferably within property management.+ High school diploma required; some college or college degree preferred.+ Strong verbal and written communication skills.+ Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.+ Highly organized with keen attention to detail and the ability to handle sensitive/confidential information.+ Skilled at prioritizing tasks, managing multiple projects, and adapting to changing deadlines.+ Reliable and punctual with a positive attitude and strong work ethic.+ Ability to work effectively with staff at all levels and with external clients and vendors.+ Familiarity with commercial lease terms and basic accounting is a plus.+ Valid driver's license, current auto insurance, and reliable transportation are required.Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( and Privacy Notice ( .