Job Details

Administrative Assistant

The Administrative Assistant is a trusted, detail-driven role responsible for supporting daily business operations through organization, follow-through, and strong administrative execution. This role requires high integrity, sound judgment, and discretion when handling sensitive information. This position is for someone who enjoys being behind the scenes of an organization, ensuring details are handled, systems stay organized, and leaders are supported through consistent, reliable administrative work. The right person is adaptable, organized, and comfortable shifting priorities throughout the day.

Core responsibilities include:

• Administrative support to leadership
• Preparing meeting agendas, taking meeting minutes, and tracking follow-ups
• Managing calendars, meetings, reminders, and scheduling needs
• Handling business email correspondence with professionalism and discretion
• Maintaining organized records, files, and administrative systems
• Coordinating office and warehouse supply purchasing
• Assisting with basic technology setup and troubleshooting
• Supporting vehicle-related administration (registrations, inspections, documentation)
• Assisting with compliance-related tracking and renewals, as directed
• Conducting basic research and coordination related to tools, vendors, or services
• Preparing checks and documentation for bill payments
• Supporting year-end documentation (e.g., 1099 preparation)
• Maintaining organized records for utilities, subscriptions, and service accounts
• Assisting with planning internal events and seasonal activities
• Supporting employee recognition efforts (birthdays, milestones, appreciation)
• Providing general administrative support for team initiatives and special projects

Additional administrative duties and projects will be assigned as needed.

Benefits and perks include:

• Competitive pay, based on experience
• Medical, dental, and vision insurance
• Paid time off, including vacation and holidays
• Consistent weekday schedule
• Stable, locally owned company with supportive leadership
• Opportunity for growth and increased responsibility over time

Qualifications:

• Strong organizational and time-management skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Comfortable learning new systems and technology
• Ability to manage multiple priorities with minimal supervision
• Reliable transportation to the office

Ideal candidate profile:

• Operates with high integrity and confidentiality
• Dependable, organized, and detail-oriented
• Able to pivot quickly and manage interruptions calmly
• Enjoys ownership and completing tasks start to finish
• Proactive, resourceful, and solution-oriented
• Communicates clearly and professionally
• Thrives in a support-focused, behind-the-scenes role