Job Details

Human Resources Assistant

We are looking for an organized and detail-oriented Human Resources (HR) Assistant to support various HR functions within our insurance industry organization in Honolulu, Hawaii. This long-term contract position offers the chance to contribute to payroll, compliance, employee services, and administrative tasks. The ideal candidate will possess excellent communication skills, a strong ability to prioritize, and a commitment to maintaining confidentiality.

Responsibilities:

• Process bi-weekly payroll, ensuring accuracy in employee changes, tax filings, reconciliations, and compliance reporting.
• Prepare and distribute internal HR documentation and communications efficiently.
• Stay updated on HR and payroll regulations to ensure compliance and consistent application.
• Respond to employee inquiries and HR-related issues promptly and professionally.
• Investigate and resolve concerns independently with minimal supervision.
• Maintain accurate HR records and documentation using relevant systems.
• Handle benefit invoice reconciliation and payments with precision.
• Assist with onboarding, offboarding, and routine HR communications to ensure smooth transitions.
• Support HR activities such as scheduling meetings, coordinating events, and managing follow-up communications.
• Identify and recommend opportunities to improve HR and payroll processes for greater efficiency.

Requirements:

• Proven ability to prioritize tasks, meet deadlines, and work independently with minimal supervision.
• Exceptional attention to detail and accuracy in all aspects of work.
• Strong understanding of confidentiality requirements for employee information.
• Basic knowledge of HR principles and/or payroll accounting.
• Demonstrated interest in expanding knowledge in Human Resources or payroll systems.
• Excellent written and verbal communication skills for interacting with internal and external stakeholders.
• Proficiency in computer systems, including payroll software (preferred) and Microsoft Excel.
• Ability to collaborate effectively within a team while also taking initiative in independent tasks.