Job Details

Payroll Specialist

Salary: $23.00 - $29.00 Hourly Location: Honolulu, Hawaii Job Type: Staff - Regular Full Time Non-Exempt Remote Employment: Job Number: 02641 Closing:

Hawai'i Pacific University is designated as an Alaskan Native and Native Hawaiian (ANNH) Serving Institution by the US Department of Education. As such, we strive for accurate displays of the Hawaiian language in all our institutional materials. This includes the appropriate use of diacritical marks such as the 'okina and kahako. Unfortunately, at times external vendors and other third-party technology integrations do not support the use of these characters. Mahalo for your understanding.

Job Summary

Reporting to the Assistant Director of Payroll, the Payroll Specialist administers payroll for HPU and interfaces with external payroll service providers and internal HPU customers. The essential function includes but not limited to auditing timesheets, wage garnishments, resolving pay discrepancies, reconciling GL, overseeing the transmission of funds to retirement providers, ERP/Payroll system administration, and answering employee inquiries. The Payroll Specialist will follow internal control for all payroll processing, reporting, and records. This position submits tax withholdings and filings related to payroll, is a contact for the audit of payroll records.

Qualifications

Minimum Qualifications:

• Bachelor's Degree in Accounting, Business Management, Human Resources or other related field or equivalent combination of education and work experience.
• Three (3) years of experience with ERP HR/Payroll system
• Intermediate proficiency in Microsoft Office, including Excel, Word, and Outlook.

Desired Qualifications:

• Multi-state payroll experience.
• Ellucian (Banner) experience.
• Ability to develop Ad Hoc Reports for payroll management and monitoring.
• Ability to manipulate reports in Excel.
• Demonstrated ability to communicate effectively in written and oral forms with senior management, faculty, staff, managers, technical staff, external auditors, external service provider, and attorneys.
• Higher education experience.

Other Qualifications

Report to work obligations to support the department and require work during HPU's winter break to complete payroll. Must meet training and background check qualifications and comply with the Minors on Campus policy. Able to work all shifts and extended hours to meet payroll deadlines. Upon hire, candidate must have reliable transportation to all HPU worksites and locations as required by the position.

Key Responsibilities

1. Payroll Administration - 70%

• Process and audit employee status changes, processes and analyze payroll and employee expenses, reconcile general ledger accounts, create on-going month-end, quarterly and year-end organization reports, and perform other rated duties as assigned. Audit of payroll information for accuracy. Reconcile payroll deposits, tax withholdings, wage garnishments, and voluntary deductions.
• Works with payroll vendor to oversee production of payroll summaries, W-2 forms, W-4, HW-4, 1095/1094, and other documents as required
• Prepare responses to notices from government agencies regarding employee tax filings. Ensure that payroll-related transactions are processed in compliance with external and internal policies.
• Oversees payroll transactions to track and determine regular and overtime pay, grant/stipend payments, and bonuses
• Reconcile errors and maintains payroll records. Review and process payroll adjustments: including vacation, sick, workers compensation, disability, FMLA and other time off.
• Act as liaison with staff, faculty, administrators and students in answering questions, providing alternatives and facilitating decision making