Job Details

Overview

Applicants seeking short-term or part-time work with the University of Hawaii may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title: Auxiliary Services Officer (Mail Services Assistant)

Position Number: Casual Hire

Hiring Unit: UHM, John A. Burns School of Medicine/Admin, Finance & Oper/Facilities

Location: Kakaa'ko

Date Posted: January 20, 2026

Closing Date: January 30, 2026

Salary: $25.72/hour (minimum)

Full Time/Part Time: Full Time

Temporary/Permanent: temporary casual hire

Funding: Tuition

Other Conditions: To begin approximately February 2, 2026.

Duties & Responsibilities

• Assumes responsibility for assigned mail delivery routes, instructs personnel/student employees in delivery of USPS and campus mail, monitors compliance, and manages sorting and delivery transactions.
• Exercises judgment in determining appropriate mail classifications.
• Processes outgoing mail by weighing, metering, and preparing required forms; uses postal rate charts.
• Picks up/delivers mail across campus; operates state vehicles safely and maintains logs.
• Operates computers, postage metering machines, scales, and related office equipment.
• Investigates and processes special mailing claims.
• Receives, sorts, bundles, and prepares incoming interoffice and USPS mail for delivery.
• Receives, signs for, and maintains records of accountable mail from USPS and private couriers.
• Lifts bags, trays, packages, and boxes up to 70 pounds using proper safety procedures.
• Recommends improvements to efficiency and effectiveness of mail operations.
• Maintains travel logs and fuel levels; transports state vehicles for maintenance.
• Provides escort services for copy paper deliveries and shredding vendor across multiple locations.
• Assists with administrative tasks including recommending procedural changes, interpreting policies, and advising departments on mailing procedures.
• Verifies accuracy of work assignments and ensures deadlines are met.
• Performs duties requiring contact with faculty, staff, students, USPS, and vendors.
• Assumes supervisory duties when necessary.

Minimum Qualifications

• Possession of a baccalaureate degree in business administration or related field and 02 years of progressively responsible professional experience with responsibilities for mail operations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities.
• Functional knowledge of principles, practices and techniques in mail operations.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with mail services and USPS requirements.
• Ability to recognize problems, identify causes, and resolve a full range of issues in mail operations.
• Ability to understand oral and written documentation, write reports and procedures, and communicate effectively.
• Ability to establish and maintain effective working relationships with internal and external organizations.
• Ability to operate personal computer and word processing software.

To Apply

Click on the Apply button on the top right corner of the screen to complete an application and attach all the required documents. Documents include:

• Cover letter explaining how you meet the minimum and desirable qualifications
• Resume
• Names and contact information of 3 professional references.

The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered.

Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries

Lance Sodetani, ...@hawaii.edu; (808) ###-####

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis.