Job Details

Job Type

Full-time

Description

The Accounts Payable Manager oversees the AP team, ensuring accurate and timely processing of invoices, payments, and reconciliations while maintaining compliance with internal controls and audit standards. This role drives process improvements, manages workload distribution, and provides leadership and coaching to support team performance and professional growth. Additionally, the manager ensures month-end and year-end close requirements are met, resolves discrepancies, and enhances workflows for efficiency and scalability.

Primary Job Duties:

• Provide supervision, guidance, and coaching to the Accounts Payable team to ensure high performance, professional growth, and alignment with departmental goals.
• Manage daily responsibilities and workload distribution across the AP team, ensuring timely and accurate processing of invoices, payments, and reconciliations.
• Document, maintain, and enforce AP policies and procedures to ensure compliance with internal controls, regulatory requirements, and audit standards.
• Continuously evaluate and enhance AP workflows and systems to improve efficiency, accuracy, and scalability.
• Investigate any AP errors promptly and implement appropriate corrective actions to prevent recurrence and maintain data integrity
• Ensure all AP processes are completed accurately and on time for month-end close. Perform year-end reporting and support audit requirements as needed.
• Regularly review AP aging reports to identify and resolve long-outstanding invoices, ensuring timely vendor payments and accurate financial reporting.
• Provide hands-on support and coverage across all areas of AP operations as needed, ensuring continuity and minimizing disruptions.

Key Competencies:

• Communicating - Service Managers provide the information required by others in a concise, direct, and unambiguous way. They strive to ensure that the receiver clearly understands the specifics of their message and they are able to listen to, receive, and understand messages conveyed by others.
• Team Building - Service Managers enable and encourage group members to work together to complete tasks and accomplish goals that individual members could not accomplish alone.
• Service Focus - Service Managers place great emphasis on creating customer loyalty by ensuring the highest value of service is always provided and by delivering on commitments to the customer.
• Process Management - Service Managers take a systematic approach in contributing to making the company's workflow more effective, efficient, and capable of adapting to an ever-changing environment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

• Bachelor's Degree in Accounting
• 5 years of related accounting experience in a mid to large company, with at least 2 years in a management role
• Law Firm experience preferred
• Demonstrated ability to understand current AP processes and identify opportunities for improvement
• Proficiency in AP systems and tools, with a focus on workflow optimization and automation
• Proven experience leading and coaching a high-performing accounts payable team
• Strong knowledge of AP policies, procedures, industry best practices, and internal controls
• Excellent organizational and problem-solving skills with a continuous improvement mindset
• Ability to manage multiple priorities and provide coverage across all AP functions
• Remote with occasional travel to office in King of Prussia