Job Details

Our client, a leading private equity firm in Midtown, is seeking a polished, proactive, and relationship-driven Executive Assistant to support senior leaders within its Growth Sector. This is a fast-paced, highly collaborative environment where the ability to anticipate needs, juggle competing priorities, and operate with exceptional judgment is essential. The role engages with all parts of the firm - leadership, investments, operations - and requires someone who is confident, resourceful, and skilled at building strong internal relationships.

The ideal candidate comes from financial services (PE, HF, or Asset Management strongly preferred), is systems-savvy, and thrives in a dynamic, execution-driven culture. This is an in-office role Monday-Thursday, with flexibility on Fridays as needed.

RESPONSIBILITIES:

Calendar & Travel Management:

• Manage complex internal and external scheduling across multiple stakeholders; anticipate and resolve conflicts as they arise.
• Ensure leaders are fully prepped before meetings with all necessary materials; manage follow-ups and action items afterward.
• Maintain continuously shifting calendars in a fast-moving environment.
• Coordinate domestic and international travel, including itineraries, private plane bookings, ground transportation, and dinner/lunch reservations.
• Add flight details to firm trackers and maintain accuracy across all systems.
• Assist with logistics for mid-year and year-end performance reviews.

Project & Event Management:

• Plan, coordinate, and execute special projects and firm events, including venue research, menu selection, contracts, and day-of management.
• Partner with the Growth Sector admin team to maintain sector materials and schedule sector events and offsites.
• Support planning of portfolio company board meetings and related dinners, including room blocks, meeting spaces, IT coordination, and restaurant research.

Core Administrative Execution:

• Prepare and process expense reports through Concur (Amex and cash reimbursements).
• Manage e-signature workflows.
• Prepare meeting materials, including binding decks.
• Organize notes for Advisory Board meetings in partnership with sector admins.
• Provide phone coverage, including managing rolling calls.
• Heavy Microsoft Office usage (Word, PowerPoint, Excel) - advanced proficiency required.

REQUIREMENTS:

• 6+ years of experience supporting senior executives; background in PE, HF, or AM strongly preferred.
• Exceptional calendar, scheduling, and travel coordination experience across time zones.
• Advanced proficiency with Microsoft Office and Outlook.
• Bachelor's degree required.
• Proactive, anticipatory mindset - ability to "see around corners."
• Strong problem-solving skills and critical thinking.
• Excellent communication skills; fast, clear, and transparent.
• High attention to detail, discretion, and sound judgment.
• Strong team orientation; comfortable collaborating with and taking direction from other admins.
• Ability to pivot quickly and manage multiple priorities in a dynamic environment.

HOURS:
9:00am-5:00pm; Monday-Thursday in-office (Friday flexibility as needed)

SALARY:
Up to $150K base + generous discretionary bonus + $20 daily lunch stipend + 100% covered health, dental, vision + 401K