Job Details

Contracts Administrator

P?lama L?na`i has an active program of projects to manage on L?na`i. The DEV/CON team is responsible for guiding all of the projects and managing them on time and within budget. The Contracts Administrator will be responsible for bringing strong attention to detail to the workplace project process along with the ability to assist and manage the contracts, invoices/applications for payments, and technical data project processes for the Development & Construction team. This position will analyze a wide spectrum of construction and consultant contracts and technical project documents with an eye towards achieving the best cost value and ensuring compliance with state and federal laws.

$50,000 - $60,000/year (Exempt)

Reports to: SVP Dev/Con

Supervises: n/a

Quality Standards:

• Conduct individual and business affairs in highest ethical and legal fashion.
• Establish and contribute to a supportive, creative, enthusiastic, and cooperative working environment for all.
• Build strong communication links with supervisors, peers, and employees.
• Continuously strive for excellence in the workplace, the Company environment, and as a Company representative.
• Comply with all Company policies and standards.
• Conducts business in alignment with the Mission, Vision, and Values of P?lama L?na`i.

Responsibilities:

Essential Duties:

• Prepare and review contracts from service providers and vendors.
• Assist Project Team with contract terms and negotiations.
• Track contracts, invoices, close out documents, and time sensitive deliverables.
• Analyze potential risks involved with specific contract terms being proposed.
• Ensure that terms are covering P?lama L?na`i standard requirements for insurance coverage.
• Maintain an organized system of physical and digital records.
• Track authorizations (signatures) and correspondence.
• Prepare contract change notices and monitor contract performance.
• Maintain an audit file for each contract, which will include the original contract, all correspondence, changes, amendments, clarifications, and payment schedules.
• Assist the Development & Construction team with project cost analysis and budget tracking.
• Maintain communication with Accounts Payable Department for routing and processing of invoices and purchase requisitions.
• Assist with processing of material purchase requisitions.
• Participate in departmental and office meetings.
• Perform other duties as assigned.

Qualifications:

Qualification/Requirements:

• College Degree
• Must be proficient in Outlook, Word, and Excel. Working experience with Adobe and/or Bluebeam.
• Requires excellent written and verbal communication and organizational skills.
• Requires relating to people in a friendly and professional manner.
• Requires working to established procedures and maintaining reliable work attendance.
• Able to think and make effective decisions quickly.
• Ability to create effective working relationships with people.
• Travel to L?na`i as needed to understand the work that is being contracted.
• Must be able to maintain a positive attitude and work under pressure.

Required Work Cards/Certifications:

• Valid Hawaii Driver's License and successful review of Motor Vehicle Record

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to sit, talk, and hear.
• Employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• Employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distant vision, and color vision.

The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, of all duties, responsibilities and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

At P?lama L?na`i, we honor our island's history and celebrate its future every day. Our employees on Lanai and Oahu work with residents and businesses to achieve our bright vision together. If you are passionate about culture, collaboration, sustainability, economic diversity, community engagement and land stewardship on Lanai, we invite you to consider our open positions.