Job Details

Description

Position: Executive Assistant (Permanent)

Location: Kapolei

Salary: $80,000 - $100,000 annually (depending on experience)

Local organization seeking a highly organized, proactive Executive Administrative Assistant to provide high-level support to executive leadership while working closely with a fast-paced construction and operations team. This role is ideal for someone who thrives on multitasking, enjoys problem-solving, and brings both creativity and precision to their work.

You don't need prior experience in the retail or construction industry-but you do need curiosity, adaptability, and a strong desire to learn. You'll play a key role in keeping projects, schedules, and communication running smoothly, while contributing to the successful execution of large-scale initiatives.

Job Duties:

• Provide day-to-day administrative and executive support to senior leadership
• Manage complex calendars, meetings, agendas, and scheduling across multiple time zones
• Coordinate travel arrangements, including flights, hotels, transportation, and detailed itineraries
• Assist with overseeing major projects, ensuring timelines are met and budgets are followed
• Support construction and facilities projects, including site visits, measurements, and coordination with vendors and consultants
• Communicate with landlords, property managers, architects, contractors, and consultants on facilities and construction matters
• Manage procurement and tracking of materials, furniture, fixtures, and finish samples
• Maintain organized records, invoices, expense reports, and documentation
• Support internal teams with research, technical projects, and special assignments
• Serve as a trusted partner to executive officers, including Operations leadership, as needed

• Bachelor's degree required
• 3+ years of experience as an Executive Assistant or Administrative Assistant supporting teams or senior leadership
• Strong organizational and project coordination skills
• Ability to handle confidential information with discretion and professionalism
• Proactive, solution-oriented mindset with strong judgment
• Excellent written and verbal communication skills
• Comfortable working in a fast-paced, collaborative environment
• Proficiency in Microsoft Office and Google Workspace (Gmail, Docs, Calendar)
• Familiarity with construction administration or facilities coordination is a plus

• Opportunity to work closely with executive leadership and influence key projects
• Exposure to project management, construction coordination, and operations
• A dynamic role that values initiative, creativity, and professional growth