Job Details

Salary: See Position Description
Location : Honolulu, HI
Job Type: Full-Time Permanent
Job Number: 2026-00046
Department: University of Hawai'i at Manoa - Institute for Astronomy
Opening Date: 01/08/2026
Closing Date: 1/23/2026 11:59 PM Hawaii
Position Number:: 0079413
Description
Title: Fiscal Specialist, Senior

Position Number: 0079413

Hiring Unit: Institute for Astronomy

Location: Honolulu HI

Date Posted: January 8, 2026

Closing Date: January 23, 2026

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent
Duties and Responsibilities

1.* Serves as the chief fiscal administrator for the Institute for Astronomy (IfA). Responsible for the overall budgeting and fiscal processing of appropriated funds for the IfA.

2.* Reviews, analyzes, evaluates and develops short and long-range budget proposals (operating and capital improvements), budget requests and proposed expenditure plans.

3.* Prepares, analyzes, and interprets the department's financial condition; monitors financial reports and records, and reports significant changes to senior management.

4.* Reviews, analyzes, evaluates and develops short and long-range staffing requests, budget requirements, program justifications in the context of Legislative decisions, State and University policies, guidelines or instructions and program/project needs.

5.* Reviews and approves financial transactions for programs and operations. Includes interaction and account balance entries with UH system directors and managers.

6.* Serves as the Senior Fiscal Administrator for IfA with $24,999 purchasing authority and p-card, for both the University and the RCUH transactions.

7.Provides in-depth and proactive technical/functional knowledge for staff on emerging financial issues, state funding, charging practices, UH/RCUH transactions, and allowable/unallowable accounting practices.

8.Independently recommends changes to program policies and procedures to improve systems and processes. Sought after 'expert' in terms of funding process, charging practices, capital, construction and G/S/RTRF funding and accounting.

9.Develops formal presentations and recommendations with complex financial analysis, cost impact models, and forecasts to senior management via written and oral reports

10.Develops unique procedures and recommendations to address complex financial analysis, cost impact models, and forecasts to senior management via written and or oral reports.

11.Participates in all IfA audits.

12.* Identifies, documents and monitors internal controls over IfA recharge accounts to ensure compliance with UH's Cost Accounting Standards Disclosure Statement with UH's cognizant agency. Analyzes trends and budgets and recommends annual recharge rates.

13.Provides advice and guidance to Maunakea Shared Services (an RCUH revolving fund) fiscal staff on annual reports and audit issues.

14.* Assists the Administrative Services Manager in overseeing the daily operations and supervision of the IfA-Manoa Fiscal staff. Provides guidance on interpretation of policies and procedures as they relate to travel, procurement, inventory and audit.

15.* Coordinates with the IfA's Human Resources staff, Administrative Services Manager, Director's Office, PIs and senior staff on personnel actions involving assigned program personnel and coordinate the processing of personnel actions.

16.*Coordinates and facilitates training for IfA faculty, staff and administrators on fiscal policies and protocols.

17.Other duties, special projects, detailed reviews, and efforts as needed.

18.Other duties as assigned.

* Denotes Essential Functions

Minimum Qualifications

1.Possession of a baccalaureate degree in Accounting or Business Administration and 6 year(s) of progressively responsible professional experience with responsibilities for fiscal administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2.Considerable working knowledge of principles, practices and techniques in the area of accounting, financial analysis, and forecasting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with research and state government.

4.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7.Demonstrated ability to operate a personal computer and apply word processing software.

8.If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications

1.Knowledge of UH and RCUH policies and procedures.

2.Work experience at a science/research institute or in a university research environment.

To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:

1. Resume;
2. Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met;
3. The names and contact information (telephone number and email addresses) of at least three professional references; and
4. Copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birthdate, etc.) REDACTED.

If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date (01/23/2026) to email copies of your transcripts to ...@hawaii.edu. Official transcripts will be required if selected to fill the position.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: Llewelyn Yee, ...@hawaii.edu

EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: