Job Details
Operations Administrator
2026-01-09 Hawaii Coffee Honolulu,HI
Description:
Performs other related duties as assigned.
POSITION QUALIFICATIONS
Competency Statement(s)
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
SKILLS & ABILITIES
Experience: 2+ years of data management experience, preferred.
Education: High school diploma required.
Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft
Office applications, data management systems, database. Technologically proficient
Language: Well-developed verbal and written English communication skills.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is frequently required to stand; walk; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)
Physical Demands Lift/Carry
Stand F 10 lbs or less O
Walk F 11-20 lbs O
Sit F 21-50 lbs O
Manually Manipulate O 51-100 lbs N
Reach Outward O Over 100 lbs N
Reach Above Shoulder O
Climb N Push/Pull
Crawl N 12 lbs or less O
Squat or Kneel O 13-25 lbs O
Bend O 26-40 lbs O
Grasp O 41-100 lbs N
Speak F
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office conditions consist of a manufacturing office in a controlled environment with moderate noise from the production area where coffee is roasted, packaged and stored.
Department: Operations Job Status: Full Time
FLSA Status: Non-exempt Reports To: Director of Manufacturing/Supply Chain
Job Type: Non-Union Amount of Travel Required: Occasional
Work Schedule: Monday - Friday 8 hour day Positions Supervised: None
Worked between 7:00 am - 6:00 pm. Evenings and weekends as needed.
POSITION SUMMARY
Providing oversight of company data management systems and programs, and cross-functional communication between manufacturing and supply chain.
ESSENTIAL FUNCTIONS
Essential Functions Statement(s)
- Maintenance of Item Master, Sales Forecast, Pricing & BOMs, systems reconciliation
- KPI Dashboard reporting.
- Upkeep of calendar for permits, licenses & audits renewals.
- Manage company information in 3rd Party/Vendor/Customer Portals.
- Document control.
- Project management support.
Performs other related duties as assigned.
POSITION QUALIFICATIONS
Competency Statement(s)
- Attention to detail - able to review and correct mistakes prior to submission of data
- Strong time management skills
- Organized - Being organized or following a systematic method of performing a task.
- Communication, - Ability to communicate clearly and concisely both verbally & in writing.
- Collaboration: Collaborates positively to effectively build relationships with customers and co-workers to achieve company objectives and contribute to overall organizational success. Works effectively within a diverse environment. Exhibits a positive attitude and contributes to overall team success.
- Responsible - Ability to be held accountable or answerable for one's conduct.
- Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
- Accountable - Ability to accept responsibility and account for his/her actions.
- Reliability - The trait of being dependable and trustworthy.
- Friendly - Ability to exhibit a cheerful demeanor toward others.
- Customer Oriented - Ability to take care of the customer's needs while following company procedures.
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
SKILLS & ABILITIES
Experience: 2+ years of data management experience, preferred.
Education: High school diploma required.
Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft
Office applications, data management systems, database. Technologically proficient
Language: Well-developed verbal and written English communication skills.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is frequently required to stand; walk; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)
Physical Demands Lift/Carry
Stand F 10 lbs or less O
Walk F 11-20 lbs O
Sit F 21-50 lbs O
Manually Manipulate O 51-100 lbs N
Reach Outward O Over 100 lbs N
Reach Above Shoulder O
Climb N Push/Pull
Crawl N 12 lbs or less O
Squat or Kneel O 13-25 lbs O
Bend O 26-40 lbs O
Grasp O 41-100 lbs N
Speak F
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office conditions consist of a manufacturing office in a controlled environment with moderate noise from the production area where coffee is roasted, packaged and stored.