Job Details

Job Title

The Administrative Services Supervisor plans, coordinates, and directs a broad range of administrative, clerical, and operational services that allows the organization to operate efficiently.

General Responsibilities

The principal responsibility of the Administrative Services Supervisor is to assist the Chef Manager in clerical, administrative and operational duties by coordinating and organizing office operations and procedures to ensure organizational efficiency. The Administrative Services Supervisor is a dual-role position involving admin, clerical and operational support.

• Overall front office activities, purchasing requests and facilities and management of the building
• Assist with recruitment and new hire processing.
• May give direction to Cashier and Barista and other customer-facing positions in the activities of the food service operations.

Basic Qualifications

• High School diploma or equivalent; college coursework or business degree preferred.
• Proficient in use of computers, including accounting software, database software, document management and Microsoft Office.
• Minimum two years related office experience to include typing and creating reports using Microsoft Word and Excel
• Strong verbal and written communication skills; ability to interact productively with supervisors, co-workers, client and customers.
• Superb organizational and interpersonal skills.
• Excellent time management.

Specific Responsibilities

• Answers phone, responds to inquiries verbally and in writing to employees, vendors, and customers.
• Administer and communicate office policies and procedures.
• Maintain office equipment and software; liaison with IT and other repair technicians.
• Works with Chef Manager and other managers on correspondence and reports.
• Maintains office services by organizing office operations and procedures; manages correspondence; designs filing systems; reviews and approves supply requisitions.
• Administers office policies and procedures; makes necessary adjustments.
• Supervises the maintenance of office equipment, including copier, fax machine, etc.
• Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
• Collect data for regular reports.
• Accounting document preparation and cash handling.
• May be required to work minimal shift as Cashier, Food Service Worker, Barista, Store Clerk & Grill Cook when needed.
• Inventory Management, Controls and Stocking may be required as needed.
• Prepare and submit reports to Corporate as directed by Chef Manager.
• Maintains records as required by government regulations and guideline

Additional Responsibilities

Understand and follow BCI employee handbook, policy and procedures, and general office procedures.

Physical Demands

• Lift and carry up to 30 lbs
• Standing and walking within assigned work area
• Some bending and stooping

The person in this position needs to frequently move about inside the office, Mini Mart and Coffee Shop to access file cabinets, office machines, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, fax machine and computer printer/scanner.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.