Job Details

JOB DESCRIPTION

POSITION

Staff Accountant

REVISION DATE

PROGRAM

Fiscal Department

2025.10.28

POSITION SUMMARY

This position performs professional level accounting work in the conduct of a fiscal program involving financial record keeping, reporting, control, and analysis of financial statements and reports. This position is non-exempt from the minimum wage and time card provisions of the Fair Labor Standards Act as amended.

REPORTS TO

Fiscal Officer. This position is also guided by the position description, Agency and program policies and procedures, applicable State and Federal laws, and the standards and requirements of the pertinent professional organizations and disciplines.

CLASSIFICATION

Full Time, Non-Exempt

COMPENSATION

$27.00 - $30.00 Hourly

I. CORE FUNCTIONS

Administrative/Program Duties

1. Maintains and updates HNP accounting system "Sage 50".
2. In charge of accounts payable.
3. Responsible for Patient Program fee accounts, includes status updates on collections, delinquencies and reconciliation.
4. Maintains control ledgers, registers, journals, and other records required in fiscal operations.
5. Ascertains the validity and accuracy of payroll information before it is processed.
6. Participates in the collection, compilation, classification and evaluation of fiscal data.
7. Maintains monthly reconciliations of cash accounts, client program fee receivables security deposits, accounts payable, grants receivable postings.
8. Responsible and performs Data entry, journal entries, cash receipts and sales invoicing on a timely basis
9. Maintains fiscal records, files (electronically) and physical files.
10. Assists Fiscal Officer in the preparation of financial statements, agency budgets, and fiscal audit.
11. Recommends and assists in the development and revision of fiscal policies and procedures with emphasis on implementation of financial internal controls.
12. Assists in the administration of the fiscal department.
13. Review program billings and ensures processing Group Home monthly billing in a timely manner.
14. Review reports on third party insurance billings from electronic medical records, denials, etc.

1. Assists in compliance with Agency's safety and health procedures.
2. Assists in compliance with Agency's certification process.
3. Conducts and attends meetings, training and conferences relevant to its duties.
4. Performs other duties as assigned.

1. Bachelor's degree from an accredited college or university with a major in accounting or four years of experience in professional level accounting.

1. Working knowledge of basic accounting principles and auditing standards.
2. Knowledge in computer based accounting programs, preferably Sage 50 and Peachtree.
3. Knowledge in Excel spreadsheets
4. Knowledge in Fund accounting.
5. Knowledge in third party insurance billing (Medical Emergencies-Quest, Medicare, and Private Health Plans).
6. Ability to prepare and analyze financial statements and reports.
7. Ability to prepare audit work papers.
8. Ability to write clear and effective reports, letters, memos, etc.
9. Ability to communicate and work effectively with people of diverse social, economic and racial backgrounds.
10. Ability to meet recurring deadlines.
11. Experience in processing payroll and journal entries.

1. Within reasonable modifications, must be physically able to perform efficiently the duties of the position. Any physical condition which could cause the applicant to be a hazard to himself/herself or to others will disqualify him/her for appointment. Able to complete all physical requirements of the job with or without a reasonable accommodation.

1. Availability to work flexible hours, including nights, weekends and holidays.
2. Provide consent and necessary information for a criminal background check.
3. Consents and submits to random drug testing according to agency policy and procedure
4. Provide a current TB clearance and verification of Hepatitis B vaccination and COVID-19 vaccination.