Job Details

Title: Accounting Clerk

Department: Accounting & Finance

Status: Full-Time, Non-Exempt Status

Hourly Pay Range: $20 to $22 hourly

About the University of Hawai'i Foundation:

The University of Hawai'i Foundation (UH Foundation) was established in 1955 to encourage private support for the University of Hawai'i (UH). Today it is the central fundraising organization for the UH System and is contracted by the Board of Regents to be the sole provider of fundraising and alumni services. In addition to fundraising, the Foundation manages more than 7,000 gift accounts for the benefit of the university and its students.

The UH Foundation is a private, institutionally related corporation designated as a 501(c)(3) organization by the Internal Revenue Service. It is a legally separate entity from the University of Hawai'i, the UH Alumni Association, and all other UH affiliates. However, the UH Foundation works closely with these organizations, as well as with others in the community, exclusively for the benefit of the university.

Our Vision

To inspire giving and partnership with the University of Hawai'i by fostering UH pride and passion among donors, alumni and the community.

Our Mission

To unite donors' passions with the University of Hawai'i's aspirations by raising philanthropic support and managing private investments to benefit UH, the people of Hawai'i and our future generations.

Our Values

Our values shape our relationships and guide our thinking and actions. By living our values, we build trust with our fellow employees, our donors, the university and the broader community.

Position Summary:

The Accounting Clerk is responsible for providing support to the University of Hawai'i Foundation's Accounting & Finance department by performing a variety of clerical and administrative tasks. This role ensures accurate financial record-keeping, timely processing of transactions, and compliance with Foundation policies and procedures.

Based at the Walter Dods Jr. RISE Center, this position may involve travel, primarily by automobile. The employee must be able to meet position demands, which may exceed a 40-hour work week.

Duties & Responsibilities:

• Set up new accounts in development and accounting databases, ensuring proper documentation and alignment with donor intent.
• Maintain electronic and hard copy storage of account-related documents (e.g., Account Establishment Form, Change in Account Administrator, Gift Agreements, Event Worksheets) and relevant correspondence.
• Process account closure requests and Change in Account Administrator and Support Staff forms.
• Maintain various endowment statuses (i.e., levels, options, suspensions, etc.)
• Review and input income transactions into the General Ledger system.
• Assist in creating and modifying internal financial reports using Windows-based report writer.
• Provide Help Desk support for the online financial reporting system.
• Prepare schedules and assemble data for the annual audits.
• Perform monthly bank statement reconciliations to the General Ledger.
• Perform other related tasks as requested by the Senior Accountant.

Job Qualifications:

• High school diploma or equivalent required; associate's degree preferred.
• 1-2 years of experience in accounting or bookkeeping preferred.
• Strong organizational and detail-oriented skills; able to work independently and meet deadlines.
• Proficient in MS Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Demonstrated ability to maintain confidentiality and integrity.
• Strong interpersonal skills with a customer service focus.
• Results driven and collaborative team player

Essential Functions:

• Ability to sit at a desk and use a computer for extended periods of time.
• Occasional standing, walking, bending, reaching, and lifting of light office items up to 25 lbs.
• Ability to operate general office equipment such as computer, printer, photocopier, scanner, phone system, etc.
• Hand-eye coordination and manual dexterity to use office equipment and handle paperwork.
• Visual acuity to read printed and electronic documents and computer screens.
• Ability to communicate verbally and in writing so others will understand.
• Hearing and speaking abilities for in-person, phone, and video conversations.

Benefits:

UHF voluntarily pays 100% of the following -

• 10% 403(b) contributions after 7 months of employment. This is automatic and NOT dependent on the employee making any contributions. PLUS, ALL contributions are 100% immediately vested!
• Term life insurance
• AD&D insurance
• Short term disability insurance
• Long term disability insurance
• Tuition reimbursement after 1 year of employment
• Employee assistance program
• Generous PTO and paid holidays

UHF voluntarily provides the following in which the company and employees share the cost -

• Health, Prescription, Dental, and Vision Insurance
• Free parking after 5 years of service

Other benefits available for employees to purchase -

• Medical Flexible Spending Account
• Dependent Care Flexible Spending Account
• Insurance coverages for spouse and/or children
• Critical care insurance
• Legal insurance
• Pet insurance