Job Details

Salary: See Position Description
Location : Honolulu, HI
Job Type: Full-Time Temporary
Job Number: 2025-02645
Department: University of Hawai'i at Manoa - Institute for Astronomy
Opening Date: 12/19/2025
Closing Date: 1/6/2026 11:59 PM Hawaii
Position Number:: 0096552T
Description
Title: Fiscal Specialist

Position Number: 0097433T

Hiring Unit: Institute for Astronomy

Location: Honolulu, HI

Date Posted: December 19, 2025

Closing Date: January 6, 2026

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary
Duties and Responsibilities

1.* Responsible for overall grants management, including but not limited to: pre-award, account establishment and maintenance, budget and budget forecasting, procurement, personnel, disbursing, reporting, and closeout.

2.* Provides administrative staff support and advisement to higher level personnel, organizational groups, colleges, or programs in the performance of work of substantial scope, difficulty, or complexity in a specialty area.

3.* Responsible for managing departments, institutes, and/or major programs. This includes back-up responsibility for overseeing appropriated, extramural, and revolving funds.

4.* Responsible for fiscal accountability and documentation of procurement/acquisition, receipt, and payment records.

5.* Fiscal signing authority up to $25,000.

6.Reviews, analyzes, evaluates and develops short and long-range budget proposals, budget requests and proposed expenditure plans.

7.Responsible for the day-to-day supervision, training, and coordination of student assistants on the common office routine.

8.Prepares short and long term financial plans relating to the program based on evaluation of the program's budget and fiscal operations.

9.Prepares, analyzes, and interprets the department's financial condition; monitors financial reports and records and reports significant changes to supervisor.

10.* Reviews, interprets, and applies terms and conditions of sponsored agreements to ensure accuracy and compliance with all applicable policies and guidelines.

11.* Prepares reports and correspondence for internal and external review/distribution.

12.Develops complex or special nonrecurring reports as needed.

13.* Conducts reviews, maintains, reconciles and audits fiscal transaction reports, forms, requests, fiscal journal entries and records in accordance with Federal, State and University rules, regulations, policies, and procedures.

14.Reviews, approves, and monitors procurement transactions for allowability, allocability, reasonableness, availability of funds, and compliance with all Federal, State and University rules, regulations, policies and procedures as applicable.

15.Provides advice, interpretations and/or makes effective recommendations, including the development of options and alternatives, regarding applicable policies, procedures and other administrative requirements to administrators, faculty and staff.

16.Participates in the supervision, development, and training of junior fiscal staff.

17.* Provides and/or conducts fiscal compliance training to departmental PIs, managers, and administrative support staff as needed.

18.Receives training relative to policies and procedures of specialty area.

19.Responsible for written and oral communications, exercising tact, diplomacy, and good judgment in relation to others.

20.Develops, prepares and presents oral and written reports to management and/or other personnel.

21.Advises supervisor of the progress of projects assigned, anticipated problems, major policy changes affecting specialized area, and completion of projects assigned. Planning and projecting for anticipated changes.

22.Effectively resolves complaints.

23.Works as a team member to identify, coordinate, and evaluate problems.

24.Maintains and fosters effective working relationships with others both internal and external to the University.

25.Monitors project financial operations with respect to budget preparation and expenditure control.

26.Provides administrative staff support and advisement to higher level personnel, organizational groups, colleges, or programs in the performance of work of substantial scope, difficulty, or complexity in a specialty area.

27.Other duties as assigned

Note: *Indicates essential functions
Minimum Qualifications

1.Possession of a baccalaureate degree in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for sponsored project administration, financial or governmental accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2.Considerable working knowledge of principles, practices and techniques in the area of general business management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with sponsored project administration or general business management.

4.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7.Demonstrated ability to operate a personal computer and apply word processing software.

8.If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9.Demonstrated ability to analyze, interpret, and use sound logic and judgment when applying administrative policies and procedures.

10.Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.

11.Familiarity with Microsoft Excel and Word applications.
Desirable Qualifications

1.Experience working in a research environment.

2.Familiarity with the UH and RCUH accounting, procurement, and personnel systems.
To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:

1. Resume;
2. Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met;
3. The names and contact information (telephone number and email addresses) of at least three professional references; and
4. Copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birthdate, etc.) REDACTED.

If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date (01/06/2026) to email copies of your transcripts to . Official transcripts will be required if selected to fill the position.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
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Inquiries: Llewelyn Yee,
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: