Job Details

Accounts Payable And Receivable Clerk

1) Accounts Payable - Review invoices for extensions, approval for payment by authorized department head, compare against PO, and code invoices. - Post invoices into the A/P system. - Alert VP of invoices with large or inconsistent or unusual amounts. - Reconcile between vendor statements and outstanding vendor balances. - File vendor invoices and maintain vendor files (both hard copy and digitized). - Produce 1099s and 1096s at year-end.

2) Accounts Receivable - Post daily receipts and resolve any discrepancies between cash receipt and invoiced amount. - Record and work to collect bounced checks - Prepare monthly customer statements. - Follow-up on delinquent accounts by making collection calls.

3) Money-Handling and Banking - Prepare daily bank deposits and post daily deposits (cash and cards) to customer accounts. - Ensure deposits in the bank are reconciled with the books.

4) Other Responsibilities - Daily run to post office to pick up mail. - Sort mail and process checks, and route vendor invoices and other correspondence to the appropriate departments. - Answer and route phone calls, take and route messages as needed. - Perform other tasks as assigned.