Job Details

Job Title: Administrative Assistant

Location: Onsite - Honolulu, HI (With flexibility in Hybrid once fully trained)

Duration: 12+ Months

About the Role

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to provide high-quality administrative and operational support to internal teams. The ideal candidate is a strong communicator with excellent multitasking abilities and a commitment to supporting client's mission of delivering exceptional service to its members and community.

Key Responsibilities

• Maintaining calendars of 3 executives.
• Coordinate internal & external meetings including direct contact with external partners.
• Coordinate travel and other office coordination for the department.
• Collate and prioritize documents for signature and approvals.
• Provide day-to-day administrative support including scheduling, calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and format correspondence, reports, presentations, and internal documentation.
• Assist with data entry, file maintenance, and maintaining accurate records in digital and physical systems.
• Coordinate meetings, including preparing agendas, taking minutes, arranging logistics, and tracking follow-up items.
• Handle incoming communications (emails, phone calls, requests) with professionalism and timely responses.
• Support department operations such as invoice processing, supply ordering, and vendor coordination.
• Assist with special projects, process improvement initiatives, and cross-functional administrative tasks.
• Maintain confidentiality of sensitive information in accordance with client's policies.

Required Qualifications

• 2+ years of administrative, office support, or coordination experience.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Good organization and task management,
• High level of professionalism, attention to detail, and reliability.
• Ability to work independently, prioritize competing deadlines, and adapt in a fast-paced environment.
• Strong interpersonal skills with the ability to interact effectively with internal teams and external partners.

Preferred Qualifications

• Experience working within healthcare, insurance, or corporate environments.
• Familiarity with SharePoint, Teams, or other collaboration tools.
• Experience supporting multiple stakeholders or departments.

Business Challenge

New position to support growing finance executive team