Job Details

About Kapili

Kapili Roofing & Painting is Hawaiʻi's leading commercial and residential roofing

contractor, trusted to deliver high-quality projects across regulated construction,

commercial, and multi-family sectors. We are a process-driven, safety-focused,

technology-forward organization that leverages integrated construction

management, ERP, and CRM systems to drive industry-leading operational

excellence.

We self-perform roofing, coatings, exterior improvements, and painting, and our

teams execute a high volume of time-sensitive commercial projects with strict

performance and data-integrity standards.

If you're looking for a workplace that values craftsmanship, professionalism,

teamwork, and continuous improvement, Kapili offers a rewarding environment

to grow your career. Join a company that is scaling, investing in its people, and

committed to excellence through our core values:

• Stewardship Over Shortcuts
• Culture of Craftsmanship
• Repeated Practical Improvements
• Accountability in the Open
• People Grow People

About the Role

We are looking for an emerging Project Manager with experience in leading small

commercial reroofing projects and providing support for larger regulated

construction environments under supervision. Brings clear communication,

organized documentation practices, and a drive to actively expand expertise in

project financials and compliance.

Core Responsibilities

1. Project Setup & Buyout

• Lead project setup, ensuring Kapili OS standards are met across directories and structures for large and complex projects.
• Oversee estimator handoff execute strategic buyout including→ negotiations, scope clarifications, subcontract readiness, and schedule integration.
• Confirm period of performance and embed complex constraints, phasing, and sequencing into advanced project schedules.
• Approve baseline budgets, verify job cost structures, and ensure financial readiness prior to mobilization.
• Coordinate at an executive level with accounting on contract execution, NTP release, compliance, bonding, insurance, and subcontract finalization.

2. Planning & Scheduling

• Develop or direct creation of detailed critical-path schedules using Kapili's standardized scheduling model, optimizing risk and resource allocation.
• Oversee mobilization strategies and long-lead procurement planning across large portfolios or multi-site projects.
• Anticipate long-lead items and secure procurement pathways aligned with preconstruction strategies.
• Coordinate cross-functional resourcing with Operations and Scheduling, balancing companywide workload.

3. Submittals, RFIs & Compliance

• Oversee submittal and RFI strategy to ensure timely approvals and maintain schedule integrity.
• Ensure rigorous compliance with Davis-Bacon, certified payroll, safety programs, environmental requirements, and high-level QC specifications.
• Direct QC/QA enforcement across institutional and large commercial projects.
• Resolve escalated design, agency, and compliance issues.

4. Financial & Contract Management

• Own full financial performance of large-scale projects: budgets, margin protection, cost events, change orders, and forecasting.
• Ensure alignment and accuracy between construction management and ERP software at a portfolio level.
• Approve monthly progress billings and negotiate billing structure with owners when needed.
• Continuously audit job cost integrity, resolving systemic issues with accounting.
• Make strategic decisions for risk mitigation, scope containment, and profitability protection.

5. Field Leadership & Quality

• Lead high-level OAC meetings, executive stakeholder calls, subcontractor summits, and weekly coordination rhythms.
• Provide senior field leadership, mentoring foremen, inspectors, and PM teams.
• Conduct high-level quality and safety audits, ensuring adherence to Kapili craftsmanship and compliance standards.
• Drive accountability across field teams to achieve production, quality, and safety targets.

6. Communication & Stakeholder Management

• Serve as the senior liaison for owners, agencies, GCs, architects, and executive stakeholders.
• Coordinate strategically with Estimating, Operations, Accounting, Sales, and Leadership teams to ensure companywide alignment.
• Ensure CRM updates and customer communication standards are consistently executed across assigned PM teams.
• Model clear, timely, and proactive communication that reinforces Kapili's professional standards.

7. Documentation & Close-out

• Oversee all project documentation systems, ensuring excellence in logs, minutes, financial documentation, and client communications.
• Direct commissioning, warranties, O&M manuals, closeout packages, and record drawings on large-scale or multi-phase projects.
• Ensure closeout is delivered on or ahead of contractual deadlines.
• Lead lessons-learned processes and contribute meaningful insights to Kapili's Kaizen culture and mentoring PM teams on enhanced practices.

Required Qualifications

• 9+ years of experience in construction, roofing, or project support roles.
• Advanced understanding of construction sequencing, safety practices, and commercial contracting.
• Previous responsibility for managing large-scale projects independently.
• Ability to read plans/specs and interpret technical roofing details.
• Expertise in job cost management, order processes, and budgeting.
• Proficient with construction documentation, construction management systems, and MS Office.
• Strong communication, organization, and problem-solving skills.

Preferred Qualifications

• Experience specifically in commercial roofing or specialty contracting.
• Familiarity with regulated construction environments (certified payroll, compliance documentation, structured close-out).
• OSHA 30, Fall Protection, First Aid/CPR preferred.
• PMP from Project Management Institute or equivalent professional certification.

Salary & Bonuses

Base Salary: $125,000 – $170,000

Bonus: Up to 10–15% of base salary

What Success Looks Like in 6–12 Months

• Delivers projects consistently within budget, schedule, and quality requirements.
• Establishes disciplined documentation habits.
• Builds strong trust with inspectors, owners, and agency representatives.
• Integrates seamlessly with Kapili's operational rhythm and workflows.
• Demonstrates proactive communication, planning, and field support.
• Contributes to continuous improvement and operational excellence initiatives.

Why Join Kapili

• Industry-leading technology stack and processes.
• Opportunity to grow into Senior PM, Project Executive, or Operations Manager roles.
• Be part of the team driving Hawaiʻi's most advanced roofing operation.
• Competitive compensation, benefits, and performance-based incentives.
• A culture built on craftsmanship, accountability, teamwork, and excellence.