Job Details

Description
Title: Educational Specialist (Exam Coordinator)
Position Number: 0081903T
Hiring Unit: OFC OF VP FOR STUDENT SUCCESS, STUDENT DIVERSITY & INCLUSION, KOKUA
Location: UH at Manoa
Date Posted: 12/08/2025
Closing Date: 12/22/2025
Band: A
Salary :salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Duties and Responsibilities
* *Collaborates with other unit professionals to provide and/or arrange for legally mandated services to students with disabilities in the areas of:
* *Exam coordination: Serves as lead KOKUA staff to oversee all elements ofaccommodated exams.
* *Exam coordination: Receives and organizes a high volume of examination requests.Confirms and schedules dates and times of exams with KOKUA students and maintains and updates accurate and organized records in the KOKUA database along with other staff;
* *Exam coordination: Contacts faculty to confirm exam conditions and to identify themode of transmission and the return of exams and oversees exam security;
* *Exam set-up: Proctors a high volume of examinations as a reasonable accommodation. Arranges for appropriate facility use, staffing, equipment and assistive technology for each request.
* *Exam set-up: Ensures academic honesty is maintained for all exams taken atKOKUA and monitors exam start and end times, and respective conditions.
* Alternate Format: Converts print material to alternate format such as digital, braille, etext, enlargement and tactile or arrange for the acquisition of the converted material from external sources.
* Communication Access Coordination: Coordinates and monitors services ofcontracted professionals i.e. sign language interpreters & captioners.
* Priority Registration: Manually inputs students' requested registration for classes via Banner.
* Furniture Placement: Arranges for and monitors the placement of adaptive furniture inclassrooms.
* *Receives in-person, phone, email inquiries from prospective students with disabilities and assigns them to Counselors for an intake appointment. Creates a database file for each new student.
* Determines with other staff the nature, extent, and appropriateness of disability access services to be provided.
* Recruits, hires, trains, schedules and supervises student assistants in providing office reception, and assisting with personnel and payroll processing duties.
* Assists unit by keeping abreast of emerging trends in disability access services inhigher education.
* Other duties as assigned
Minimum Qualifications
* Possession of a baccalaureate degree in Social Sciences, Education or related field and 1 year(s) of progressively responsible professional experience with responsibilities for humanservices; or equivalent education/training or experience.
* Functional knowledge of principles, practices and techniques in services to persons with disabilities demonstrated by knowledge, understanding and ability to apply concepts, terminology.
* Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with services to persons with disabilities.
* Demonstrated ability to recognize problems, identify possible causes and resolve thefull range problems that may commonly occur in the services to persons with disabilities.
* Demonstrated ability to understand oral and written documentation, write reports andprocedures, and communicate effectively in a variety of situations.
* Demonstrated ability to establish and maintain effective working relationships withinternal and external organizations, groups, team members and individuals.
* Demonstrated ability to operate a personal computer and apply word processing software.
* Knowledge of assistive technology utilized in providing academic access services topersons w/disabilities.
* Knowledge of disabilities, their impact on growth & development of individuals, educational implications, legal mandates, etc.
* Ability to provide effective alternate format, notetaking, & proofreading services forgraduate and undergraduate students w/disabilities.
* Ability to establish & maintain productive working relationships w/ disabled students,student assistants, faculty,colleagues etc.
* Ability to maintain confidentiality of student records in compliance w/ applicable federal & state laws.
* Ability to prepare and maintain comprehensive records and to prepare routinereports.
* Ability to understand and follow complex oral and written information and communicate effectively and respectfully in a variety of situations that require accuracy, speed and efficiency.
* Ability to work accurately, with interruptions, to meet deadlines: Ability to work in a flexible way that allows for changes in assignments and priorities depending upon identified needsof the unit.
* Experience working in a computerized office setting with word processing, database & spreadsheet skills sufficient to prepare correspondence, forms, materials, etc. with speed & accuracy. Ability & willingness to learn & use new programs/applications.
Desirable Qualifications
* Experience in communicating in American Sign Language at a conversational level.
* Work experience in providing disability access services to students with disabilities.
* Experience in maintaining a website.
* Knowledge of resources utilized in higher education access by students with disabilities.
To Apply:
Click on the "APPLY" button on the top right corner of the screen to complete an application and attach required
documents. Applicant must submit the following:
1. Cover letter indicating how you satisfy the minimum and desirable qualifications;
2. Current resume / curriculum vitae;
3. Names and contact information (including telephone number and email addresses) of at least three (3)
professional references;
4. Copies of official undergraduate and graduate (as applicable) transcripts indicating degree conferred date with
confidential information (i.e. social security number, date of birth) redacted. However, original official transcripts
are required upon hire. Transcripts issued outside the United States of America require a course-by-course analysis
with an equivalency statement from an agency having membership with the National Association of Credential
Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA.
Incomplete, late or unreadable applications will not be considered. Academic record/grade summaries will not be
accepted. Diplomas and copies will not be accepted.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: Vanessa Ito; ...@hawaii.edu; 808-###-####.
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: