Job Details

PAY RANGE:

$14-$17 an hour

HOURS:

9am-4pm

POSITION SUMMARY:

The Student Clerk will provide essential administrative support to ensure efficient operation of the office. This role involves performing a variety of tasks including data entry, filing, scheduling appointments, and managing communications. The ideal candidate will be organized, detail-oriented, and capable of handling multiple responsibilities with a positive attitude.

ESSENTIAL FUNCTIONS:

Office Management

• Maintain a clean, organized, and welcoming office environment.
• Monitor and order office supplies as needed.

Administrative Support

• Answer and direct phone calls, take messages, and handle correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist in the preparation of regularly scheduled reports.

Data Management

• Enter and update data in databases and spreadsheets.
• Maintain filing systems both electronically and physically.
• Retrieve information as requested from records, emails, and other related documents.

Communication

• Greet and assist visitors, clients, and employees with professionalism.
• Handle incoming and outgoing mail and packages.
• Communicate with clients and staff to provide information and assistance.

Project Assistance

• Support team members with various administrative tasks and projects.
• Coordinate and assist with event planning and execution.

QUALIFICATIONS:

Skills & Knowledge

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and problem‑solving skills.
• Ability to work independently and as part of a team.
• Familiarity with office equipment such as printers, copiers, and fax machines.
• Proven experience as an administrative clerk or in a related role.
• Proficient in MS Office (Word, Excel, PowerPoint) and office management software.

Education & Training

• High school diploma or equivalent; additional education or certifications in office administration or related fields is a plus.
• Preference given to individuals enrolled and attending University of Hawaii at Mānoa.
• Preference given to students who qualify for Federal Work Study.

WHY THE Y?

• Free Y membership with employment.
• Referral bonuses – Y employees can earn cash or Y credit bonuses for referring a new hire*
• Up to 60% discounts for yourself, family, and even your siblings on Y programs, camps, preschool, childcare, and more.

Child Protection Commitment

The YMCA requires all staff to share responsibility for preventing child abuse by upholding professional boundaries, completing mandatory Praesidium training, and reporting concerns. All candidates must successfully complete a comprehensive background screening, including criminal and sex offender checks.

*See job opportunities page for full details