Job Details

Title: Administrative Assistant / Clerical Assistant (Part Time)

Location: Honolulu, HI 96813

Duration: 6+ months Contract

Shift timings: Monday - Friday Part Time 15 hours / Week

Pay rate: $20/hr w2

BG/DT required: Yes

Job Description

• Transcribe meeting minutes from audio recordings, notes, or drafts.
• Ensure accurate capture of discussions, decisions, motions, and action items.
• Proofread and edit minutes for grammar, clarity, consistency, and formatting.
• Verify accuracy of names, dates, agenda items, and vote results.
• Format minutes using approved templates or style guidelines.
• Save, label, and organize documents in designated folders or shared drives.
• Maintain version control for draft and final documents.
• Communicate with staff to clarify unclear audio or missing information.
• Submit draft and final minutes within agreed-upon timelines.
• Participate in brief check-ins as needed to manage workload and priorities

Deliverables

• Draft meeting minutes delivered within required turnaround time.
• Final, edited, and formatted meeting minutes ready for distribution or approval.
• Properly organized electronic files stored in the designated system.

Performance Expectations

• High accuracy and attention to detail.
• Consistent, on-time completion of assignments.
• Professional communication with staff and stakeholders.
• Adherence to confidentiality and data-handling requirements.