Job Details

Overview

Recruitment Number 24-002JCK, Court Documents Clerk I, SR-15, Honolulu, Oahu. Receives and reviews papers and documents for entry as court records which require substantive examination of a limited degree; checks papers and documents for compliance with pertinent statutes and rules and regulations governing the filing of legal documents; dockets cases and documents according to appropriate case categories; renders information and assistance to practicing attorneys in matters pertaining to filing procedures and use of forms; sets hearing dates by statutory publication; and performs other duties as required.

Responsibilities

• Receive and review papers and documents for entry as court records; perform substantive examination of a limited degree.
• Check papers and documents for compliance with pertinent statutes, rules and regulations governing the filing of legal documents.
• Docket cases and documents according to appropriate case categories.
• Render information and assistance to practicing attorneys in matters pertaining to filing procedures and use of forms.
• Set hearing dates by statutory publication.
• Perform other duties as required.

Education and Experience

• Education Requirement: Graduation from high school or equivalent. Excess experience or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.
• General Experience: Two (2) years of progressively responsible general clerical work experience, which demonstrated the ability to read, and comprehend and apply written directions.
• Specialized Experience: Two (2) years of responsible work experience in the preparation and/or processing of legal papers and documents used in court proceedings (at least two years of the Specialized Experience must have been comparable to the Judicial Clerk I level or higher).

Substitutions

• Substitution of Education for General Experience: 1) Successful completion of a one-year clerical or business curriculum leading to a diploma, certificate or other comparable degree may substitute for one year of General Experience. 2) Two-year clerical or business curriculum may substitute for two years of General Experience. 3) Study at an accredited college or university may substitute on the basis of one academic year of study for one year of General Experience up to two years.
• Substitution of Education for Specialized Experience: 1) Completion of a legal stenographer or legal secretary curriculum may substitute for one year of Specialized Experience. 2) Study at an accredited university or college in para-legal, legal studies, or law program may substitute on a year-for-year basis up to two years. 3) Graduation from an accredited school of law with a Juris Doctor degree may substitute for three years of Specialized Experience.

Other Requirements

The experience must give knowledge of the nature and purpose of legal papers and documents being handled, and the ability to determine whether all required information is present in acceptable form.

• Firearms (Lautenberg) Qualification: For some positions, applicants must be qualified to possess firearms or ammunition in accordance with state and federal laws, e.g., no misdemeanor or felony domestic violence conviction.

Application Information

Additional information may be attached to your online application, submitted by email to ...@courts.hawaii.gov, or mailed to Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813. Education submitted as a substitution for experience must be accompanied by copies of transcripts or diplomas at the time of application. If selected, official transcripts will be requested later and must indicate completion of the training and/or the awarding of the degree.