Job Details

Pacific AETC-Hawai'i & US-Affiliated Pacific Islands Program Coordinator

This fully remote position based in Honolulu will run through June 30, 2026. The Program Coordinator provides essential administrative, logistical, and programmatic support for the Pacific AIDS Education & Training Center's (PAETC) regional efforts in the Hawaiian Islands and Pacific Island Jurisdictions (HIAPI). The coordinator will play a key role in supporting regional training and capacity‑building initiatives to strengthen the HIV care workforce across diverse island communities.

Benefits include optional medical benefits, holiday pay, and sick leave accrual.

Program Coordination and Support

• Coordinate planning, scheduling, and logistics for PAETC-HIAPI virtual and in‑person trainings, conferences, and regional meetings across time zones.
• Provide administrative and operational support to the Regional Associate Director and local trainers, including managing meeting materials, agendas, notes, and follow‑up actions.
• Maintain accurate program calendars and event timelines; ensure alignment with grant deliverables and reporting deadlines.
• Develop and maintain systems for tracking participant engagement, training data, and evaluation outcomes.

Training & Event Logistics

• Coordinate technical logistics for online sessions (Zoom, Adobe Connect, or similar platforms) and hybrid events.
• Support on‑site trainings and conferences, including venue coordination, travel arrangements, supply procurement, and post‑event reconciliation.
• Manage travel and reimbursement documents in accordance with UCSF and HRSA policies.

Program Communications & Materials

• Assist in developing and disseminating training materials, newsletters, and other communications for regional partners.
• Support website and social media content updates in coordination with the central PAETC communications team.
• Contribute to literature reviews, peer‑review coordination, and conference abstract or poster preparation.

Data, Evaluation, and Reporting

• Assist with collection, management, and analysis of training and evaluation data (e.g., CHAMP data system).
• Support preparation of quarterly and annual reports summarizing HIAPI activities and outcomes.
• Ensure data integrity and timely submission of required documentation to the regional and national PAETC network.

Collaboration and Regional Engagement

• Build and maintain relationships with regional health departments, clinical partners, and community‑based organizations.
• Coordinate cross‑site communications among Pacific Island partners to facilitate knowledge sharing and joint initiatives.
• Participate in regular meetings with the broader PAETC network and contribute to collaborative projects and initiatives.

Other Duties As Assigned

• Provide flexible coverage and support for other PAETC regional and national initiatives as needed.
• Contribute to ongoing quality improvement efforts and internal team development.

Required Qualifications

• Bachelor's degree in public health, social sciences, or a related field; or equivalent combination of education and experience.
• Minimum 2–3 years of administrative or program coordination experience.
• Strong communication, organizational, and time‑management skills.
• Ability to work independently and across time zones.
• Experience with Zoom, Microsoft Office Suite, and Google Workspace.
• Demonstrated cultural competence working with Pacific Island and Native Hawaiian communities.

Preferred Qualifications

• Experience in health education, HIV prevention/care programs, or federally funded training programs.
• Familiarity with UCSF administrative systems (e.g., BearBuy, MyExpense, UC Path).
• Experience with evaluation data systems such as CHAMP.

The final salary and offer components are subject to additional approvals based on UC policy.

Job Code and Payroll Title: 007398 PROJECT POLICY ANL 3.

Job Category: Administrative Support, Professional (Non‑Clinical), Professional and Managerial, Temporary Employment.

Position is 100% remote and scheduled for 8‑hour days.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care. UCSF is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.