Job Details

Office and Events Coordinator - Honolulu, Hawaii

The Office and Events Coordinator will be responsible for providing administrative support, managing office operations, and assisting with various organizational tasks. Assists the planning, coordinating, and executing events, such as walks and special fundraising events. Ensures consistency in event standards and best practices. This role requires an in-office presence to support staff and handle general office duties. Exudes a positive and friendly disposition and serves as a receptionist.

This is an in-office position which pays $22/hour at 20-24 hours per week.

Responsibilities:

• Oversee daily office operations, ensuring a well-organized and professional environment.
• Assists the planning, coordinating, and executing events, such as walks and special fundraising events.
• Ensures consistency in event standards and best practices.
• Works closely with Program Manager and Advisory Board Members to develop event strategies, secure locations, and ensure successful execution.
• Manages event-related data in Salesforce.
• Provides other administrative support as needed to the organizations' fundraising and other operations to include invoices and other vendor management, bank deposits, Donor Drive, Lexion, and VIP administrative duties.
• Manages receptionist desk.
• Inventory, order and stock general office/break room supplies ensuring adequate supplies at all times and delivered to the proper area.
• Handle incoming calls, emails, and correspondence, directing them appropriately.
• Ensure shipments are routed and received to the proper staging area.
• Support office events, workshops, and staff gatherings.
• Assist with special projects.
• All other duties as assigned.

Qualifications:

• Minimum of 2 years of administrative experience, preferably in a non-profit or similar setting.
• High School Diploma or GED equivalent required.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Friendly, professional, and able to work collaboratively with diverse teams.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize work.
• Ability to think critically and adapt to changing needs.
• Basic math and accounting skills needed.
• Demonstrated commitment, passion and compassion for the mission of MADD.

Benefits:

• Retirement 403(b) + employer matching
• Employee Assistance Program
• Referral Program

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.