Job Details

Location: 822 Bishop St, Downtown Honolulu, Hawaii

Schedule: Monday – Friday, 8:00am – 5:00pm (100% onsite)

Salary range: $49,385 - $58,133 (DOE)

Capital Expenditures Administrator

Position Overview:

Kelly Services is seeking a detail‑oriented Capital Expenditures Administrator to oversee the administration of construction projects for our customer in Kelly Services. Reporting to the Senior Development Manager, you will collaborate with several departments—Development, Tenant Coordination, Building Improvements, Property Management, Investments, Accounting, and Legal—to ensure capital expenditures are processed efficiently and in line with company policy.

Key Responsibilities

• Act as the main point of contact to coordinate, review, and process contracts, change orders, invoices, and project closeout documents.
• Prepare, coordinate, and oversee execution of design and construction agreements and approvals—including proposals, contract forms, COIs, W9s—and coordinate Legal and Risk Management reviews.
• Review and process construction‑related invoices and change orders; verify closeout documentation prior to release of final payments and Tenant Allowance.
• Use project management software (YARDI) for reviewing contract documents and maintaining electronic records.
• Provide administrative support for the Senior Vice President of Development.
• Handle other duties as assigned.

Qualifications

• Minimum Associate's Degree and 3+ years of administrative experience in real estate, construction, or a related field, or equivalent education and experience.
• Proficiency with Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint) and Adobe Acrobat. Knowledge of YARDI, DocuSign, and BOX is a plus.
• Ability to read and interpret contracts.
• Experience with accounting and willingness to learn job cost accounting.
• Excellent communication (verbal and written) and organizational skills.
• Positive attitude and ability to work effectively with vendors, co‑workers, and management.

Additional Information

• Position is 100% onsite; there are no hybrid or remote options.
• Parking is not provided, but public and garage parking options are available nearby.
• Offer contingent upon successful background check and 10‑panel drug test.
• Ideal candidates will have previous property management experience (e.g., with Associa, Hawaiiana, etc.).
• Compensation is based on qualifications, experience, and skills.

How To Apply

Submit your resume outlining your experience relevant to capital expenditures, contract administration, and property management to our recruiting team.

Equal Employment Opportunity Statement

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.