Job Details

Job Purpose

Responsible for safeguarding the financial resources of the organization, the Finance team manages the financial activities of Lili'uokalani Trust ("LT"). Reporting directly to the Manager, Accounting, the Accounts Payable and Payroll Associate audits requests for payments on behalf of LT and assists the Payroll Analyst in the bi-monthly processing of payroll. This position requires exceptional attention to detail, strong use of technology, an orientation towards being of service, and a passion for the work of LT. They must have a firm grasp of policies and procedures in order to properly and efficiently address questions, handle requests, and manage immediate needs.

Essential Responsibilities

Accounting Operations:

• Audits, verifies, and reconciles invoices processed through LT's automated processing system to ensure accuracy and consistency of transactions within the accounts payable cycle that adhere to Generally Accepted Accounting Principles.
• Serves as the primary owner and lead of construction in progress billing. Liaise with construction directors to ensure timely and accurate processing of invoices for multiple projects.
• Set the bar for customer service excellence by providing timely, thorough, and friendly responses to internal and external stakeholder inquiries.
• Documents and maintain all work performed and reconciliations calculated in preparation for independent financial audit.
• Verifies vendor accounts, resolves purchase order, invoice, or payment discrepancies.
• Processes ACH transactions and provides detailed reconciliation report for approval review, providing proper support for the funds release process.
• Performs the reconciliation of assigned general ledger accounts, including any follow-up actions/corrections necessary. Monitors and addresses stale-dated checks.

Payroll Operations:

• Assists the Payroll Analyst and People Operations team in complying with state and federal wage laws and LT's policies: accurately and efficiently prepares, processes, and reconciles wage and salary information to supporting documentation using Ceridian Dayforce. Maintains records following standardized procedures for record retention and retrieval.
• Partners with the Benefits Coordinator and Payroll Analyst to ensure the accuracy and timely processing of employee benefit deductions or adjustments. Processes and uploads 401(k) contributions and safe habor match and 401(k) loans.
• Administers time keeping records for employees and management of various entitlements/time-away calculations.
• Identifies and implements best practices for continuous improvement, simplification, automation, and cost effectiveness.
• Partners with Payroll Analyst and HR Systems Analyst in the review, testing and implementation of Ceridian Dayforce upgrades or modules. Develop user procedures, guidelines and documentation for payroll-related processes. Troubleshoot and report technical issues to implement solutions and eliminate and/or mitigate issues.
• Has a dotted reporting line to the Payroll Analyst and serves as the primary relief for the analyst's duties which include, but are not limited to, the bi-monthly processing of payroll and all related procedures. Has fully cross-trained to serve as backup for the Payroll Analyst, if necessary.
• Maintains strict confidentiality of sensitive information, exercising discretion and sound judgment in all communications and data handling.

Compliance & Reporting:

• Assists in the development of business and accounting policies to maintain and strengthen internal controls.
• Assists the team with analytical review of expenses monthly noting and providing insight into significant variances.
• Assists Controller with annual audit, tax, and budget supporting work papers and reconciliations as assigned.
• Produce monthly, quarterly, and annual accounting schedules and reports, including account reconciliations.
• Develop and document business processes and accounting policies to maintain and strengthen internal controls.

Other duties:

• Obtains working knowledge of and assists management in properly implementing LT's internal controls and policies and procedures.
• Assists the VP/CFO and Controller with special assignments as necessary. Provides reports as needed.
• Monitors offsite archiving of financial records, including annual purge. Complies with all legal requirements and LT's policies.
• Gains working knowledge of our budgeting system necessary to provide assistance to external team members or accurately route questions if necessary.
• Contribute to LT's success by accepting new assignments, helping team members, learning new skills, and striving to improve team and organization results.
• Performs other related duties as required.

Qualifications

• Bachelor's or associate degree, with major or area of study in accounting or finance OR at least 4 years of relevant work experience at a proven level able to sustain description above.
• Working knowledge of Excel (novice level or higher). Intermediate knowledge of accounting and reporting software with aptitude for learning new financial technology. Must have interest in technology and various platforms and operating systems used by LT and ability to maintain up-to-date knowledge of interaction of all software resources.
• Strong interpersonal skills that contribute to a collegial working environment.
• Self-starter who takes initiative, prioritizes with minimal supervision, and works independently, as well as part of a team.
• Excellent organizational and planning skills with demonstrated ability to create structures to effectively manage personal and team deliverables.
• Demonstrated ability to speak and write in succinct, informative, and friendly manner such that content expectations and timelines are clearly understood by audience
• Ability to thrive in a fast-paced environment and is both quick and meticulous, and puts emphasis on accuracy and quality, and strives for continuous improvement. Ability to adapt well to changes and ambiguity.
• Ability to manage multiple priorities from a variety of sources; prioritizing effectively to impact areas of greatest need and meet deadlines.
• Commitment and strong alignment to the mission of LT. Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts

Job Competencies

• Aloha: awareness and approach to the work with compassion, empathy, and kindness.
• 'Imi Na'auao: a constant desire for seeking knowledge; lifelong learner.
• Po'okele: desire to perform in excellence.
• Wiwo'ole: maintain a courageous, brave, and fearless mindset.
• Pono: understand the appropriateness of time, place, reason, people, and tools
• Kuleana: bring a deep sense of responsibility and accountability
• Collaboration: Ability to interact effectively with youth, community partners, and multi-disciplinary teams. Knowledge of community resources and services
• Ethical Practice: Model the highest level of ethical behavior, integrity, and social responsibility Uphold and embody all LT values.
• Communication: Clearly convey and receive information and ideas. Engage the listener and invite response and feedback. Demonstrate strong written, oral, and listening skills.
• Cultural Competence: Respect and relate well to people from varied backgrounds and sensitive to group differences. Experience working with at-risk youth and ability to apply positive youth development principles to that work.
• Relationship Management: Experience working with staff at all levels in a collaborative environment; ability to promote and sustain positive workplace values and relationships.
• Interpersonal Skills: Ability to work well under pressure and to remain calm and controlled when faced with challenging situations.

Organization Competencies

• Alignment with Queen's legacy: Understanding and appreciation of Queen Liliuokalani's story, her legacy and the Hawaiian Culture is foundational to staff's commitment to working with our Hawaiian children, families and communities. Demonstrates respect for and appreciation of Hawaiian values history, and culture, understanding its implication in one's work, in fostering meaningful relationships, and in embracing the community served.

• Ho`omau i ka `imi Na`auao (Continuous Learning and Improvement): Committed to creating and reinforcing an environment of continuous learning and improvement.
• Ho`ike i na Mana`o Pono (Effective Communication): Communicates with those we serve and each other in a consistent manner that results in mutual understanding, harmony, and action.

• No'ono'o loi (Critical Thinking and Problem Solving): Actively and skillfully understands, conceptualizes, applies, analyzes, synthesizes, and/or evaluates information and develops and supports fact-based analyses and recommendations

• Ho'o kumu a'e or `Imi hakuhia (Innovation): Identifies and integrates creative ideas into new or existing services and promotes effective problem-solving.
• Pilina Ho`ohana a me ka Hana Hilina`i (Building Relationships and Creating Trust): Manages relationships to create optimal opportunities and move the organization forward.

• Alu Like I ka Hana (Teamwork): Works cooperatively and collaboratively with others throughout the organization in alignment with the organization's objectives.
• Ho`onui I ka `Ike (Capacity Building): Encourages personal growth by exhibiting trust and a belief in the capacity of others.

Job Title: Accounts Payable and Payroll Associate

Reports To: Manager, Accounting

FLSA Status: Non-Exempt

Aligned Executive: VP and Chief Financial Officer

Kipuka: Lili'uonamoku

Department: Finance

Mental and Physical Demands:

Perform light physical work, including climbing, stooping, kneeling, crouching, reaching, and lifting weight of up to 25 pounds. Exposed to outdoor climate and diverse terrain.

Terms and Conditions of Employment

As a condition of employment, employee will be subject to LT's policies and procedures.

SALARY RANGE ADVERTISED IS THE HIRING OR STARTING RANGE FOR THE ROLE.