Job Details

Join to apply for the Receptionist/Administrative Coordinator, role at Shaheen & Gordon, P.A.

Shaheen & Gordon, P.A. is looking for an energetic and detail oriented full-time Receptionist/Administrative Coordinator to join our group of professionals who will be responsible for supporting trial attorneys with personal injury cases in State and Federal Courts in their Honolulu, HI office. The ideal candidate will have at least 1-3 years law firm or similar experience. To be successful in this role the candidate must demonstrate the ability to work as a member of a team, in addition to working independently.

Responsibilities

• Greet and welcome clients as they arrive, answering any inquiries from clients/potential new clients


• Answer, screen, and transfer incoming calls


• Copy and scan client documents


• Process and distribute the morning and afternoon mail


• Log supply inventory and create supply orders


• Maintain all areas of the office to be sure they are clean and stocked with supplies


• Assist with prepping daily outgoing mail and hand deliveries to courts and various other agencies


• Coordinate renovations/repairs with vendors and finance department, as approved and overseen by the COO


• Act as a liaison with AOAO, Property Management, and neighbors regarding office updates attend and monitor all regularly scheduled meetings


• Facilitate payments and check requests


• Assist attorney with case settlement distribution


• Assist with administrative duties as assigned by legal assistant


• Assist with case specific tasks as requested by the attorney

Requirements

• 1-3 years experience in a law firm setting or similar


• Must have excellent administrative skills with the ability to multi-task under pressure and prioritize


• Attention to detail and proofreading skills


• Strong computer skills in Microsoft Office, Outlook, Excel, Adobe, Filevine, scanning and maintaining electronic files is a plus

Shaheen & Gordon is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity or expression, national origin, citizenship, veteran status, age, physical or mental disability, genetic information, marital status, sexual orientation, or any other consideration made unlawful by applicable federal, state or local laws in all aspects of employment, including but not limited to recruitment, hiring, training, evaluation, transfer, promotion, discipline, compensation, termination and layoff. Any inquiries will be held strictly confidential.

Shaheen & Gordon presents a pleasant and supportive work environment. Salary commensurate with experience. Please submit your cover letter and resume to ...@shaheengordon.com.

No phone calls or agencies please. EOE.