Job Details

Title: Senior Project Administrator
Reporting to: Office Director / Project Manager

Salary Range: $50,000 - $64,500
Overview of Role
The Senior Project Administrator will be responsible for managing and maintaining open communication channels between the office and field personnel to ensure all paper work is accomplished in a timely and accurate fashion on assigned projects, expediting routing for approval of purchase orders/subcontracts, expediting receipt of certificates of insurance/licenses/bonds as required from sub-contractors, submittal logging/tracking and follow-up, typing and distributing punch lists, and obtaining receipt for close out materials to the owner. The Senior Project Administrator should have the ability to identify opportunities within a project that will add value and help successfully accomplish the client's desired project outcomes.

Truth. Trust. Together. Tomorrow.

At RLB, we speak the truth, build for the long term, look out for each other and work to do good. We are driven by outcomes, creating tailored solutions that deliver successful projects. We believe that when we bring together the right people doing things the right way, we make progress for our clients and our communities.
Essential Functions
Aids and manages aspects of project management services such as personnel, filing, budget preparation and control, records control, and special management studies.
Works independently in the administrative management of a project to ensure smooth operation and client satisfaction.
Trains project administrators on processes and procedures of varied projects.
Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover letters and transmittal documentation and submits to owner for payment
Coordinates the collection and preparation of project reporting
Proofreads and corrects reports from staff
Coordinate meetings when necessary
Data entry and composition of administrative documentation
Order supplies and procurement for jobsites
Participate in weekly project meetings with design consultants, general contractors, project managers and clients
Work with project managers to develop weekly meeting agenda
Uses independent judgement and discretion on coordination of assigned construction project.
Develop and distribute meeting minutes
Follow-up with project team members to ensure timely completion of assigned tasks
Monitor project schedules, log, and track progress to meet design, construction, and other deadlines
Contributes to team performance by collaboration and effective communication.
Develop monthly executive summary report
Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes.
Adds to team effort by accomplishing other duties as assigned.
Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes.
Adds to team effort by accomplishing other duties as assigned.
The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results. The candidate would have any of the following education and experience:
Two-year degree in project management or a related field. Working experience may substitute for the degree.
Three years' experience in project management or related field.
One to three years' experience in design and construction or project management preferred
Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Excellent writing skills
Basic accounting skills
Contract administration experience a plus
Ability to work at various job sites.
Physical Requirements and Working Conditions:
Often work in an Indoor office environment. Equipment used includes computers and standard office machines. Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone.
May work on site location to include ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary motion and ability to lift 50lbs.
May also require:
o Sitting
o Standing for long periods of time
o Walking, carrying, pushing, stooping, crouching, and pulling
RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin, or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.